Service Operations Administrative Specialist

Span Construction & Engineering, Inc.; United States; On-site; USD 40,000 - 55,000; Full time

Job summary

Span Construction & Engineering, Inc. is seeking an Administrative Assistant to support the Service Department with clerical duties, data entry, and document control.

The role involves preparing contracts, bills, and reports, answering phones, and coordinating travel for technicians. The ideal candidate has at least 3 years of administrative support experience, high school diploma or equivalent, and strong MS Office skills including Word, Excel, PowerPoint, and Outlook.

Qualifications

• Administrative support experience and ability to handle clerical tasks.
• Strong organizational and communication skills.
• Proficiency with MS Office and data entry.

Responsibilities

• Prepare billings, contracts, change orders and reports using MS Word, Excel, and presentation software.
• Answer phones and handle correspondence; file and retrieve documents.
• Conduct research, compile data, and prepare papers for managers and project leads.
• Train or assist other clerical staff and assist technicians with administrative tasks.
• Arrange travel for service technicians and record meeting notes.
• Attend meetings and distribute notes; provide high-level service to clients and coworkers.

Skills

Administrative support

Communication

Time management

Education

High school diploma or equivalent

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Span Construction & Engineering, Inc. is seeking an Administrative Assistant to support the Service Department with clerical duties, data entry, and document control.

The role involves preparing contracts, bills, and reports, answering phones, and coordinating travel for technicians. The ideal candidate has at least 3 years of administrative support experience, high school diploma or equivalent, and strong MS Office skills including Word, Excel, PowerPoint, and Outlook.