Construction Administrative Assistant

Span Construction & Engineering, Inc.; Madera (CA); On-site; USD 36,000 - 60,000; Full time

Benefits offered by this job

ESOP participation

Opportunities for growth and profes­s

Engaging and collaborative work环境

Job summary

Span Construction & Engineering, Inc. seeks a detail-oriented Construction Administrative Assistant to join our office in Madera, CA. You will perform general office duties, prepare contracts and reports, and support the Project Manager through project lifecycles.

Qualifications include a college degree or 4 years of equivalent experience, at least 3 years of admin support, and familiarity with construction industry is a plus. Procore and MS Office proficiency are preferred.

Qualifications

• College degree or 4 years equivalent experience required.
• 3 years of administrative support experience required.
• Experience in the construction industry is a plus.

Responsibilities

• Performs general office duties such as maintaining records, manually and digitally filing documents, and basic bookkeeping work.
• Prepares billings, contracts, change orders, change order proposals, reports, memos, letters, transmittals and other documents, using construction management software and/or presentation software.
• Prepare and submit close-out documents for projects.
• Assist Project Manager through the duration of the project.
• Prepares responses to correspondence containing routine inquiries.
• Records meeting minutes and distributes as directed by the Project Manager
• Compiles, transcribes, and distributes meeting minutes.
• Provides Clients and co-workers with the highest level of service and quality.

Skills

Administrative support

Research

Education

College degree or 4 years equivalent experience

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Procore

Smartsheets

Sage

MS Teams

Job description

About Us

Span Construction & Engineering, Inc. is a pioneer in state-of-the-art prefab steel construction, proudly operating as a 100% Employee Owned Company (ESOP) in the building industry. Since our inception in 1980 we’ve fostered enduring relationships as trusted advisors with our valued clients. We are the number one builder in our field. We are dedicated to providing exceptional engineering and construction services, having successfully completed over 214 million square feet of buildings to date, with ongoing projects 24/6 throughout the year.

Position Summary

Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing administrative/clerical functions such as preparing correspondence, billings, contracts, filing, and document control. May also train and assist other administrative staff.

Essential Functions

Safety Responsibilities

• Prioritize safety as the utmost importance, even before production, and promote a team culture that makes safety the primary focus for all employees at all times.
• Adhere to safety procedures in accordance with OSHA safety policies and regulations.

Strategic Responsibilities

• Fully understands and shares a passion for the Company’s core values, mission, and objectives.
• Builds and maintains strong relationships as trusted advisors to our clients.

Construction Administrative Assistant Responsibilities

• Performs general office duties such as maintaining records, manually and digitally filing documents, and basic bookkeeping work.
• Prepares billings, contracts, change orders, change order proposals, reports, memos, letters, transmittals and other documents, using construction management software and or presentation software.
• Prepare and submit close-out documents for projects.
• Assist Project Manager through the duration of the project.
• Prepares responses to correspondence containing routine inquiries.
• Files corporate documents, records, and reports.
• Conducts research, compiles data, and prepares papers for consideration and presentation by project managers, and management.
• Trains or assists other administrative staff.
• Records meeting minutes and distributes as directed by the Project Manager
• Compiles, transcribes, and distributes meeting minutes.
• Provides Clients and co-workers with the highest level of service and quality.
• Performs any special projects as directed by management.

Skills and Abilities

Education: College degree or 4 years equivalent experience.

Experience: 3 years of administrative support experience.

Experience in the construction industry is a plus.

Computer Skills

Microsoft Word, Excel, PowerPoint, and Outlook,

Procore, Smartsheets, Sage, and MS Teams are a plus

Other Requirements

Must be able to receive instruction and supervision.

Benefits

• ESOP participation
• Opportunities for growth and professional development within the company
• Engaging and collaborative work environment

Position Status

Full-Time

Location

Span HQ Office in Madera, CA

Work Schedule

Monday to Friday, 8 AM to 5 PM

Physical Requirements

• The ability to remain in a stationary position, often sitting for prolonged periods.
• Manual dexterity needed to operate a computer and other office equipment.
• Occasionally move about inside the office to access file cabinets, office machinery, etc.

Work Environment

• Primarily based in an office setting with a controlled climate.