Service Admin & Operations Coordinator

Span Construction & Engineering, Inc.; Madera (CA); On-site; USD 42,000 - 56,000; Full time

Job summary

Span Construction & Engineering, Inc. provides administrative support to the Service Department, handling research, reporting, and clerical tasks such as preparing correspondence, billings, contracts, filing, and document control.

The role may also involve training staff, coordinating between technicians and office management, arranging travel for service technicians, and handling special projects as assigned by management to ensure high-quality client service.

Qualifications

• 3 years of experience in administrative support.
• Proficient with Microsoft Word, Excel, PowerPoint, Outlook.
• Typing speed 45 words per minute.
• Must be able to receive instruction and supervision.

Responsibilities

• Prepare billings, contracts, change orders, reports, memos, and letters.
• File and retrieve corporate documents and records.
• Conduct internet research and compile data for project managers.
• Travel arrangements for Service Technicians.
• Record meeting notes and distribute them.
• Provide high level of service to clients and co-workers.

Skills

Administrative support

Research

Clerical work

Education

High school diploma or equivalent

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Span Construction & Engineering, Inc. provides administrative support to the Service Department, handling research, reporting, and clerical tasks such as preparing correspondence, billings, contracts, filing, and document control.

The role may also involve training staff, coordinating between technicians and office management, arranging travel for service technicians, and handling special projects as assigned by management to ensure high-quality client service.