Service Dispatcher

Leavitt Industrial Group; Portland (OR); On-site; USD 59,000 - 62,000; Full time

Benefits offered by this job

Company-matched 401K contributions

Medical health care plan

Dental plan and vision plan

Telehealth plan

Job summary

Leavitt Machinery is seeking a detail‑oriented Service Dispatcher to join our Portland, Oregon team. You will coordinate service jobs, assign tasks to Technicians, and ensure service delivery meets customer expectations in a fast-paced environment.

The role emphasizes scheduling, ERP management, and proactive communication with customers and internal teams. Onsite position with competitive benefits and growth opportunities within Leavitt Machinery USA.

Qualifications

• Previous dispatching or scheduling experience.
• Proficient with MS Office (Word, Excel, Outlook).
• Excellent organizational and planning skills.
• Customer-oriented mindset.
• Excellent verbal and written communication skills.
• Strong interpersonal skills with internal/external customers.
• Ability to prioritize and manage multiple demands.

Responsibilities

• Scheduling, coordinating, and assigning jobs to Service Technicians.
• Managing new and ongoing work orders using an ERP system.
• Utilizing the service scheduler to prioritise and schedule appointments.
• Communicating with Service and Parts teams to balance workloads and meet customer needs.
• Managing incoming job leads using established processes.
• Maintaining professional communication with customers.
• Managing the WIP report and billing for customers, including reviewing invoices.
• Ensuring adherence to safety programs and incident reporting.

Skills

Dispatching

MS Office

Organizational skills

Customer-oriented

Verbal & written communication

Interpersonal skills

Multitasking

Tools

ERP system

Job description

We put a high premium on the kind of people who dig the details and have the skills to orchestrate them to perfection, especially in a high-energy environment. When carried out well, these core values define our continual success.

About Us

Driven by purpose. Lifted by people.

At Leavitt Industrial Group, we believe that success is built on the strength of our people. When you join our team, you’re not just taking a job. You’re launching a rewarding and meaningful career path with endless opportunities for development.

Whether you’re an emerging talent or an industry veteran, we provide the support, mentorship, and resources to help you excel at every stage of your career. At Leavitt Industrial Group, your ideas are encouraged, your ambitions are recognized, and your contributions are rewarded.

We stand under a shared and united Purpose: Together, we lift our world and everything in it. At the core of who we are lies our commitment to keep the world moving. Every day, our products, parts and services do more than just handle goods. Our purpose captures our commitment to lifting our communities, the customers we work with, and our employees.

Our culture is shaped by our core values, including Teamwork, Continuous Improvement, Leadership, Safety, Accountability, and Community & Environment.

Bring your energy, skills, and ambition to one of North America’s fastest-growing private companies—where careers evolve alongside the business, and growth is built into every role. Join a team that’s driving momentum and shaping the future together.

Our employees enjoy a comprehensive range of health benefits and rewards designed to support their well-being and personal and professional growth. This includes but is not limited to:

• Competitive compensation packages
• Annual healthcare spending account
• Retirement savings plan
• Robust orientation, learning, and training programs
• Community support initiatives

At Leavitt Industrial Group, e mployee satisfaction is a top priority, and we are dedicated to helping our employees thrive.

Ready to give your career a lift?

Just starting out, moving into leadership, or digging into your discipline?
Join us.

Leavitt Machinery is one of the fastest growing material handling equipment dealerships in North America. With an entrepreneurial spirit, mission-driven approach, and customer-focused mindset, Leavitt has achieved consistent growth over the past 25 years. With a focus on learning and continuous improvement, we are proud to invest in our people and offer a progressive and flexible work culture where you can develop and advance your career while focusing on meaningful work. Leavitt Machinery is an integral entity of Leavitt Industrial Group.

The Opportunity

Leavitt Machinery is looking for an organized and customer-oriented Service Dispatcher to join our team in Portland, Oregon. As the Service Dispatcher, you will be responsible for the coordination of Service jobs, including scheduling and assigning work to Technicians, and ensuring that services offered meet or exceed the requirements of internal and external customers.

As the Service Dispatcher, your key responsibilities will include:

• Scheduling, coordinating, and assigning jobs to Service Technicians
• Managing new and ongoing work orders using an ERP system
• Utilizing the service scheduler to prioritize and schedule appointments
• Communicating with Service and Parts team members to ensure workloads are optimized, and customer needs are managed proactively
• Managing incoming job leads using established processes
• Maintaining professional and effective communication with customers
• Managing the WIP Report and billing for customers, including reviewing invoice proposals for accuracy
• Ensuring adherence to safety programs and initiatives, and ensuring incident reports are completed when needed

Required Skills & Qualifications

The ideal candidate will possess the following skills, knowledge, and competencies:

• Previous work experience related to dispatching or scheduling
• Strong proficiency with MS Office Suite (Word, Excel, Outlook)
• Excellent organizational skills and planning skills
• A customer-oriented mindset
• Excellent verbal and written communication skills
• Strong interpersonal skills, including the ability to work effectively with internal and external customers at all levels
• Ability to prioritize and manage multiple demands in parallel

Leavitt Machinery USA is proud to offer competitive compensation and flexible benefits coverage for all eligible employees:

• Company-matched 401K contributions
• Comprehensive and competitive medical health care plan
• Medical benefits and extended health service coverage
• Dental plan and vision plan
• Telehealth plan with MDLive
• Life insurance and disability insurance
• Employee assistance programs
• Ongoing professional development and training opportunities

The base pay range for this role is: $59,000 to $62,300 annually, depending on experience.

This is an onsite role based in Portland, Oregon.

Leavitt Machinery would like to thank all applicants for their interest, however; only qualified applicants will be contacted by Talent Acquisition for an interview. We are an equal opportunity employer, and all qualified candidates will receive consideration for employment without regard to race, religion, sex, national origin, disability status, veteran status, age, sexual orientation, gender identity, or any other characteristic protected by law.