Service Dispatch & Scheduling Coordinator

Total Warehouse; Waipahu (HI); On-site; USD 45,000 - 65,000; Full time

Job summary

Total Warehouse in Hawaii is seeking a Dispatcher Coordinator to manage daily schedules for service technicians and dispatch calls as they come in. You will maintain clear communication with department managers, employees, and customers, ensuring accurate lead times and timely status updates.

Responsibilities include verifying payment forms, supporting maintenance billing, coordinating PMs, and forecasting workload for the next 2–3 days.

Qualifications

• High school diploma or GED (required).
• Associate's or Bachelor's degree in logistics, supply chain management, business administration, or a related field (preferred but not always required).
• 1-3 years of experience in dispatching, logistics, transportation coordination, or a similar role.
• Experience in the material handling, trucking, freight, or warehouse industry is a plus.
• Familiarity with dispatch software, GPS tracking systems, and scheduling tools.

Responsibilities

• Receive any incoming customer service calls.
• Verify customers have PO and/or credit card authorization forms on file for payment. Follow up and retrieve this information from customers if not on file before technicians are dispatched.
• Support accounting with maintenance contract billing and push service invoices for billing in a timely manner.
• Contact customers for PM schedules, service repairs, and parts.
• Schedule and coordinate all service calls as calls are received.
• Set daily delivery schedule the day before for all mechanics and deliveries of parts.
• Debrief Service Technicians after completion of each call.
• Forecast workload for 2 3 days out.
• Adapt daily to forklift breakdowns and repairs as needed when emergencies arise.
• Process / Convert all work orders and purchase orders to the correct status.
• Work with sales and operations team on locating equipment for orders.
• Help with creating assets and items when needed.
• Locate/secure equipment for rental swaps when a unit breaks down.
• Monitor and maintain the service board throughout the day.
• Monitor Tech throughout the day via text or phone on the status of repairs.
• Work with vendors for additional assistance with repairs.
• Back up other roles in dispatch /shop areas.
• All other duties as assigned

Education

High school diploma or GED

Associate's or Bachelor's degree in logistics, supply chain management, business administration, or a related field

1-3 years of experience in dispatching, logistics, transportation coordination, or a similar role

Experience in the material handling, trucking, freight, or warehouse industry is a plus

Familiarity with dispatch software, GPS tracking systems, and scheduling tools

Tools

Dispatch software

GPS tracking systems

Scheduling tools

Job description

Total Warehouse in Hawaii is seeking a Dispatcher Coordinator to manage daily schedules for service technicians and dispatch calls as they come in. You will maintain clear communication with department managers, employees, and customers, ensuring accurate lead times and timely status updates.

Responsibilities include verifying payment forms, supporting maintenance billing, coordinating PMs, and forecasting workload for the next 2–3 days.