Service Department Admin & Operations Coordinator

MacAllister Machinery Co.; Alabama; On-site; USD 32,000 - 48,000; Full time

Job summary

MacAllister Machinery Co Inc. in Alabama is seeking an Administrative Assistant for the Service Department of the Engine or Heavy Equipment Shop. You will file, answer phones, process orders, time cards, invoices, and maintain records and manuals.

The role requires a high school education and 1–3 years of clerical experience; strong communication, Word/Excel, and database skills. You will support budgets and service staff while upholding professionalism.

Qualifications

• High school education or equivalent.
• 1–3 years clerical experience; accounts receivable/payable preferred.
• Excellent communication, verbal and written.
• Strong knowledge of product market and Caterpillar influence.
• Proficient using Word, Excel and data base systems.

Responsibilities

• Perform general secretarial duties for the department.
• Process orders, time cards, and supplier invoices; issue Performa and COD invoices.
• Maintain DOT files, accident reports, and DOT re-certifications.
• Coordinate daily work and route issues to service writers or leads.
• Maintain office supplies and department expense records.
• Assist the service manager with staff meetings, budgets, and objectives.

Skills

Communication skills

Excel

Word

Database systems

Customer service

Multitasking

Professionalism

Education

High school education or equivalent

Tools

Database systems

Job description

MacAllister Machinery Co Inc. in Alabama is seeking an Administrative Assistant for the Service Department of the Engine or Heavy Equipment Shop. You will file, answer phones, process orders, time cards, invoices, and maintain records and manuals.

The role requires a high school education and 1–3 years of clerical experience; strong communication, Word/Excel, and database skills. You will support budgets and service staff while upholding professionalism.