Front Desk & Admin Coordinator

MacAllister Machinery Co., Inc.; Saginaw (MI); On-site; USD 17,000 - 22,000; Full time

Job summary

MacAllister Machinery Co., Inc. is seeking a receptionist/administrative professional to greet visitors, answer calls, and perform clerical tasks across branch operations in a fast-paced environment.

The role requires a high school diploma or GED and about 2 years of administrative experience, with proficiency in Microsoft Office and strong communication skills. Full-time, on-site position with opportunities to support multiple departments.

Qualifications

• High School Diploma or GED required.
• 2 years of administrative experience required.

Responsibilities

• Greet and assist visitors, clients, and employees in a friendly and professional manner.
• Answer, screen, and direct incoming calls and emails promptly and accurately.
• Manage and schedule room reservations.
• Support routine administrative processes related to branch operations, including documentation, reporting, and coordination of materials, packages, and transactions.
• Process cash and credit card payments and returns.
• Perform cash reconciliation and communicate with Finance department.
• Maintain inventory levels and issue expense purchase orders for uniforms, novelties, office and shop supplies, coffee, and store-event food; perform basic price-check research before ordering.
• Maintain reception and break areas, restock items, and handle seasonal decorating.
• Work on various projects and tasks for multiple departments as needed.
• Maintain invoicing and purchase order system for vendor payments.
• Perform related duties as assigned to deliver exceptional customer experience.

Skills

Multitasking

Detail-oriented

Professional demeanor

Customer service

Communication skills

Teamwork

Education

High School Diploma or GED

Tools

Microsoft Office

Outlook

Word

Excel

Job description

MacAllister Machinery Co., Inc. is seeking a receptionist/administrative professional to greet visitors, answer calls, and perform clerical tasks across branch operations in a fast-paced environment.

The role requires a high school diploma or GED and about 2 years of administrative experience, with proficiency in Microsoft Office and strong communication skills. Full-time, on-site position with opportunities to support multiple departments.