Service Coordinator

Ingersoll Rand; Raytown (MO); On-site; USD 45,000 - 60,000; Full time

Job summary

Ingersoll Rand in Kansas City, MO, is seeking a Service Coordinator to support the Customer Center and coordinate service technicians for preventive maintenance and repairs. You will manage customer communication, scheduling, quotes, and invoicing to ensure seamless service delivery.

The role requires strong organizational and communication skills, experience with Microsoft Office, and the ability to work with handheld devices. Occasional travel may be necessary.

Qualifications

• High school diploma or GED required.
• 2+ years experience with Microsoft Office and handheld devices.
• Strong organizational and communication skills for a fast-paced environment.

Responsibilities

• Answer incoming service calls and schedule technicians for preventive maintenance and service repairs.
• Coordinate and maximize technician efficiency and travel as needed.
• Guide and develop service technicians and assist in issue resolution.
• Ensure timely and accurate invoicing.
• Manage service inventory and rental fleets (status, location).
• Submit warranty claims and manage parts shipping to the factory.
• Maintain SARBOX compliance and safety adherence in the Customer Center.
• Engage with customers, sales teams and management to meet requirements.

Skills

Exceptional organization

Communication skills

Customer service

Time management

Education

High school diploma or GED

Tools

Microsoft Office

Hand-held device experience

Job description

Service Coordinator

Title

Service Coordinator

Location

Kansas City, MO

About Us

Imagine a company with technology leadership of over 160 years, yet it operates with the energy of a startup. Ingersoll Rand has dedicated itself to Making Life Better for its employees, customers, shareholders, and planets. We produce innovative and mission‑critical flow creation and life science technologies - from compressors to precision handling of liquids, gasses, and powers - to increase industrial productivity, efficiency, and sustainability. Supported by over 80+ brands, our products are used in various end‑markets including life sciences, food and beverage, clean energy, industrial manufacturing, infrastructure, and more. Across the globe, we're driving growth with an entrepreneurial spirit and ownership mindset. Learn more at irco.com and join us to own your future.

Job Overview

This position is a Service Coordinator supporting the Customer Center and serving the compressed air needs of the industrial sector. The Service Coordinator is responsible for delivering exceptional customer service, and efficiently and effectively coordinating service technicians to meet customer needs. Service Coordinators will manage and communicate with customers, sales teams, and management, while adhering to all order management and operational requirements of the position.

Responsibilities

• Answer incoming service calls and schedule technicians to perform preventive maintenance and service repairs. When scheduling and tracking service technicians, maximize operating efficiency and effectiveness.
• Guide and develop service technicians as appropriate, assisting in technical issue resolution.
• Ensure timely and accurate invoicing.
• Manage service inventory and rental fleets (repair status, location, etc.)
• Ensure environmental, health and safety, as well as Operational Excellence adherence in the Customer Center. Assist with the auditing process.
• Earn customer loyalty by effectively and efficiently managing customer interactions, ensuring customer satisfaction. Generate and follow up on service quotes and seek new business whenever possible.
• Order and receive parts for jobs. Monitor shipping and receiving activities. Conduct service request data entry and management.
• Submit warranty claims and ship parts to the factory. Ensure SARBOX compliance.
• Display team effort and dedication to customer by maintaining flexibility to work overtime and weekends as the business requires.

Requirements

• High school diploma or GED
• 2+ years of operating knowledge of Microsoft office software and working with hand‑held computer (i.e. Smartphone, iPad)

Core Competencies

• Exceptional organization, communication (verbal and written), and follow‑up skills with the ability to effectively manage a high volume of priorities and commitments in a highly visible, fast‑paced work environment.
• Strong interpersonal skills, able to follow standard processes and work autonomously while understanding when to elevate issues that require further review.
• Exceptional customer service skills, including proper phone etiquette and skills.

Preferences

• Associate or bachelor's degree preferred
• Knowledge of mechanical and electrical systems is preferred.
• Salesforce experience a plus
• Forklift certification a plus, not required (we'll certify you!)
• This position is highly physical and requires regular use of hands, fingers, walking, stooping, and kneeling. It requires employees to regularly lift and or move up to 10 lbs. and occasionally lift and or move 40+ lbs.

Travel & Work Arrangements/Requirements

This position will be based in Kansas City, MO, and may travel occasionally within the US for meetings, employee training, and other business needs (5‑10%).

What We Offer

At Ingersoll Rand, we embrace a culture of personal ownership - taking responsibility for our company, our communities, and our environment, as well as our individual health and well‑being. Our comprehensive benefits package is designed to empower you with the tools and support necessary to take charge of your health, ensuring that together, we can continue to make life better. Our range of benefits includes health care options like medical and prescription plans, dental and vision coverage, as well as wellness programs. Additionally, we provide life insurance, a robust 401(k) plan, paid time off, and even an employee stock grant, among other offerings. These benefits are our commitment to you, so you can be your best at work and beyond.

Equal Employment Opportunity

Ingersoll Rand is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to age, ancestry, color, family or medical care leave, gender identity or expression, genetic information, marital status, medical condition, national origin, physical or mental disability, political affiliation, protected veteran status, race, religion, sex (including pregnancy), sexual orientation, or any other characteristic protected by applicable laws, regulations and ordinances.