Service Contract & Invoice Coordinator

Kelly Services; Brea (CA); In loco; USD 52.000 - 68.000; Tempo pieno

Vantaggi offerti da questo lavoro

Medical insurance

Dental insurance

Vision insurance

Telemedicine

Retirement savings plan

Service bonus and holiday pay

Transit spending account

Paid sick leave

Descrizione del lavoro

Kelly Services in Brea, CA is seeking a detail-oriented Document Control Assistant to support the Service Contract Administration team. You will manage contract documents, process invoices, and assist with renewals to ensure accuracy and timely invoicing.

The role requires 2+ years of related experience or a Bachelor’s degree with relevant experience, strong communication, and proficiency in Windows and Microsoft Office. A fixed 9-hour shift within 5:00am–7:00pm is expected on site.

Competenze

• Associate’s Degree (or equivalent) with at least 2 years of relevant experience.
• OR Bachelor’s Degree or relevant experience in billing, invoicing, or contract audits
• Excellent written and verbal communication
• Strong organizational skills and a sense of urgency
• Familiarity with Windows, Microsoft Office Suite; experience with Microsoft Dynamics, Microsoft 365, and Axapta is preferred
• French language skills are a plus

Mansioni

• Manage and process all POC IT annual service agreements, including timely invoicing and price validation against purchase orders
• File and maintain documentation for contracts and invoices
• Support monthly invoice processing to help achieve monthly revenue targets
• Engage customers to discuss upcoming contract renewals, answer questions, and support the renewal process
• Utilize CRM to manage customer data, update work orders, and implement necessary changes
• Collaborate with sales and IT teams to identify revenue opportunities and process purchase orders
• Renew service contracts and invoice customers as required
• Support efficient transfer of billable service calls for prompt customer invoicing
• Identify opportunities to combine open work orders, enhancing operational efficiency
• Ensure full compliance with company policies and regulatory requirements

Conoscenze

Excellent written and verbal comms

Time management

Strong organizational skills

French language skills

Windows

Microsoft Office Suite

Microsoft Dynamics

Microsoft 365

Axapta

Formazione

Associate’s Degree (or equivalent)

Bachelor’s Degree or relevant experience in billing, invoicing, or contract audits

Strumenti

Windows OS

Microsoft Dynamics

Microsoft 365

Axapta

Descrizione del lavoro

Kelly Services in Brea, CA is seeking a detail-oriented Document Control Assistant to support the Service Contract Administration team. You will manage contract documents, process invoices, and assist with renewals to ensure accuracy and timely invoicing.

The role requires 2+ years of related experience or a Bachelor’s degree with relevant experience, strong communication, and proficiency in Windows and Microsoft Office. A fixed 9-hour shift within 5:00am–7:00pm is expected on site.