Service Administrator

flynncompanies; Denver (CO); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Competitive salary

Medical, dental, and vision insurance

PTO and holidays

401(k) with company match

Life and disability insurance

Employee Assistance Program

Health club reimbursement

Flynn University

Job summary

Flynn Group of Companies is seeking a Service Administrator for the Commercial Construction division (Commercial Roofing - Service Division) in Denver, CO. This full-time role supports the service department with invoicing, purchasing, and general administration, acting as the first point of contact for customers and coordinating with field staff.

The ideal candidate has at least 2 years of administrative experience, proficiency with Microsoft Office, and a strong sense of urgency in a

Qualifications

• 2+ years in an administrative role preferred.
• Experience with invoicing and basic accounting procedures is an asset.
• Highly organized, self-motivated, and able to work with urgency in a fast-paced environment.

Responsibilities

• Handle full-cycle invoicing, including billing and purchase orders.
• Provide administrative support to the Superintendent and assist with tasks as needed.
• Manage file and information updates; respond to customer inquiries and direct to the right person.
• Track service inventory allocation and schedule department meetings.

Skills

Customer service

Microsoft Office

Organization skills

Tools

Invoicing software

Accounting basics

Job description

Opening from US Service Administrator

Service Administrator, Commercial Construction

(Commercial Roofing - Service Division)

FLYNN GROUP OF COMPANIES

Full time (M-F) w/ great benefits

THE FLYNN WAY

"The Flynn Way" is the way we do things at Flynn. It is not one single thing, but rather a collection of behaviors and actions that are influenced by our collective values and beliefs. Values such as safety, honesty, integrity, and doing what we say are deeply ingrained in Flynn's culture. We have an amazing opportunity for an Administrator with the Service Division in Commercial Roofing.

What we offer

The Service Administrator role is a full-time position with the SERVICE Division in Commercial Roofing, with a 40-hour work week from 7:00-4:00 Mon-Fri (some flexibility on start and end time). This position includes Full Benefit Package and Competitive Wage.

• Competitive Salary
• Medical, Dental, and Vision Insurance
• Paid time off and paid holidays
• 401(k) w/ company match
• Life Insurance and Disability Insurance
• Employee and Family Assistance Program
• Health Club reimbursement program (specific Health Clubs)
• Paid time off and paid holidays
• Flynn University: Education & Leadership Development

A Day in the Life

We are looking for a positive attitude in a fast-paced environment. This position is often the first contact our customers have with our company, Customer Service skills and friendly/helpful demeanor are required! Must be self-motivated and organized! Proficiency with Microsoft Office Suite and web-based software are key to the success of this role as well

• File management and ensuring all information is updated and accurate.
• Respond to customer inquiries and ensure all calls and information is directed to the correct person.
• Lead and track the Service Departments AP and AR
• Provide administrative support to the Superintendent and assist with other tasks as needed.
• Track and report service inventory allocation.
• Handle full-cycle invoicing, including billing, and approving purchase orders.
• Prepare warranty and insurance documents as needed (e.g., standard, OIRCA).
• Create and close subcontracts and submit pay requests.
• Monitor corporate card use and expense reports from field staff.
• Lead and schedule department meetings (e.g., Work on Hand meetings).
• Other duties as required/assigned.

What you bring

• Experience in a construction or service-related environment is an asset.
• Minimum of 2 years in an administrative role preferred.
• Experience with invoicing and basic accounting procedures is considered an asset.
• Highly organized, self-motivated, and able to work with a sense of urgency.
• Comfortable in a fast-paced environment with the ability to adapt quickly.
• Skilled at managing priorities and handling a high-volume workload efficiently.
• Strong customer service orientation with a professional and courteous phone manner.
• Proficient in Microsoft Office Suite, including Word, Excel, and Outlook.
• Bilingual (Spanish) Preferred, but not required

Visit http://flynncompanies.com/careers for additional information

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