Service Administrator

Flynn Group of Companies; Denver (CO); On-site; USD 36,000 - 39,000; Full time

Benefits offered by this job

Competitive Salary

Medical, Dental, and Vision Insurance

Paid time off and paid holidays

401(k) w/ company match

Life Insurance and Disability保险

Employee and Family Assistance Program

Health Club reimbursement program

Flynn University: Education & Le​d

Job summary

Flynn Group of Companies is seeking a Service Administrator for the Commercial Construction division, a role that supports the Service Department in roofing. You will manage files, handle inquiries, and oversee AP/AR, with a focus on accuracy and responsiveness in a fast-paced environment.

The position offers full benefits, a standard 40-hour workweek (Mon-Fri, 7:00-4:00 with some flexibility), and opportunities for professional development within Flynn University.

Qualifications

• Minimum of 2 years in an administrative role.
• Experience with invoicing and basic accounting is considered an asset.
• Proficiency with Microsoft Office Suite and web-based software is essential.
• Bilingual (Spanish) preferred, but not required.

Responsibilities

• File management and ensuring all information is updated and accurate.
• Respond to customer inquiries and ensure all calls and information is directed to the correct person.
• Lead and track the Service Departments AP and AR.
• Provide administrative support to the Superintendent and assist with other tasks as needed.
• Track and report service inventory allocation.
• Handle full-cycle invoicing, including billing and approving purchase orders.
• Prepare warranty and insurance documents as needed (e.g., standard, OIRCA).
• Create and close subcontracts and submit pay requests.
• Monitor corporate card use and expense reports from field staff.
• Lead and schedule department meetings (e.g., Work on Hand meetings).
• Other duties as required/assigned.

Skills

Customer service

Organization

Communication

Multitasking

Prioritization

Fast-paced environment

Tools

Microsoft Office Suite

Excel

Outlook

Word

Job description

Opening from US Service Administrator

Service Administrator, Commercial Construction

(Commercial Roofing - Service Division)

FLYNN GROUP OF COMPANIES

Full time (M-F) w/ great benefits

THE FLYNN WAY

“The Flynn Way” is the way we do things at Flynn. It is not one single thing, but rather a collection of behaviors and actions that are influenced by our collective values and beliefs. Values such as safety, honesty, integrity, and doing what we say are deeply ingrained in Flynn’s culture. We have an amazing opportunity for an Administrator with the Service Division in Commercial Roofing.

What we offer

The Service Administrator role is a full-time position with the SERVICE Division in Commercial Roofing, with a 40-hour work week from 7:00-4:00 Mon-Fri (some flexibility on start and end time). This position includes Full Benefit Package and Competitive Wage.

• Competitive Salary
• Medical, Dental, and Vision Insurance
• Paid time off and paid holidays
• 401(k) w/ company match
• Life Insurance and Disability Insurance
• Employee and Family Assistance Program
• Health Club reimbursement program (specific Health Clubs)
• Paid time off and paid holidays
• Flynn University: Education & Leadership Development

A Day in the Life

We are looking for a positive attitude in a fast-paced environment. This position is often the first contact our customers have with our company, Customer Service skills and friendly/helpful demeanor are required! Must be self-motivated and organized! Proficiency with Microsoft Office Suite and web-based software are key to the success of this role as well

• File management and ensuring all information is updated and accurate.
• Respond to customer inquiries and ensure all calls and information is directed to the correct person.
• Lead and track the Service Departments AP and AR
• Provide administrative support to the Superintendent and assist with other tasks as needed.
• Track and report service inventory allocation.
• Handle full-cycle invoicing, including billing, and approving purchase orders.
• Prepare warranty and insurance documents as needed (e.g., standard, OIRCA).
• Create and close subcontracts and submit pay requests.
• Monitor corporate card use and expense reports from field staff.
• Lead and schedule department meetings (e.g., Work on Hand meetings).
• Other duties as required/assigned.

What you bring

• Experience in a construction or service-related environment is an asset.
• Minimum of 2 years in an administrative role preferred.
• Experience with invoicing and basic accounting procedures is considered an asset.
• Highly organized, self-motivated, and able to work with a sense of urgency.
• Comfortable in a fast-paced environment with the ability to adapt quickly.
• Skilled at managing priorities and handling a high-volume workload efficiently.
• Strong customer service orientation with a professional and courteous phone manner.
• Proficient in Microsoft Office Suite, including Word, Excel, and Outlook.
• Bilingual (Spanish) Preferred, but not required

Visit http://flynncompanies.com/careers for additional information

$26 - $28 an hour