Service Admin Pro — Fleet Maintenance & Scheduling

ALL Crane Rental of Alabama, LLC; Mobile (AL); On-site; USD 34,000 - 42,000; Full time

Benefits offered by this job

Competitive wages

Paid Time Off

Comprehensive Benefits

401(k) retirement plan

Job summary

ALL Crane Rental of Alabama, LLC in Theodore, AL is seeking an Administrative Associate for the Service Department. The role is full-time, non-exempt with a comprehensive benefits package, focusing on service administration and customer support.

You will enter purchase orders, schedule preventive maintenance, monitor inspections, and maintain records while ensuring safety compliance and accurate reporting. Strong Microsoft Office skills and customer service orientation are essential.

Qualifications

• Experience with heavy construction equipment is a plus.
• Able to work in a fast paced environment and meet deadlines.
• Must be able to work 40 hours a week and overtime as needed.
• Able to use phone, computer and other office equipment.
• Must have a working knowledge of Microsoft Office products. Experience with NexGen maintenance software is a plus.

Responsibilities

• Answer multi-line incoming telephone and provide exceptional customer service.
• Entry of purchase orders and service work orders into the fleet maintenance software program.
• Monitor the preventative maintenance program and distribute schedules to appropriate personnel.
• Monitor manufacturer and regulatory required inspections and distribute schedules to appropriate personnel.
• Prepare and maintain records and reports of work performed, inventories, price lists, shortages, shipments, expenditures, and goods used or issued
• Various administrative tasks such as processing documents, faxing, filing, and data entry.
• Maintain conformity to safety requirements and other regulations.
• May assist with Parts inventory.
• Other tasks as assigned.

Skills

Strong initiative

Strong organizational skills

Proficiency in Microsoft Office

Customer service oriented

Excellent interpersonal skills

Tools

NexGen maintenance software

Job description

ALL Crane Rental of Alabama, LLC in Theodore, AL is seeking an Administrative Associate for the Service Department. The role is full-time, non-exempt with a comprehensive benefits package, focusing on service administration and customer support.

You will enter purchase orders, schedule preventive maintenance, monitor inspections, and maintain records while ensuring safety compliance and accurate reporting. Strong Microsoft Office skills and customer service orientation are essential.