Administrative Associate - Service Department

All-Crane-Rental-of-Alabama,-LLC; Mobile (AL); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

Paid Time Off and Holidays

Comprehensive Benefits Plans (Medical,

401(k) retirement plan with company

Job summary

ALL Crane Rental of Alabama, LLC in Theodore is seeking an Administrative Associate to support the Service Department with solid office skills. This full-time, on-site role includes handling POs, maintenance scheduling, records, and safety compliance.

The position offers comprehensive benefits and requires the ability to work 40 hours weekly with overtime as needed, plus familiarity with Microsoft Office and basic maintenance software.

Qualifications

• Administrative Associate with solid general office skills.
• Take responsibility for the Service Department's administrative duties.
• 40 hours per week with overtime as needed.
• Experience with heavy construction equipment is a plus.
• Must be able to use phone, computer and other office equipment.
• Working knowledge of Microsoft Office; NexGen maintenance software is a plus.

Responsibilities

• Answer multi-line incoming telephone and provide exceptional customer service.
• Enter purchase orders and service work orders into the fleet maintenance software.
• Monitor the preventative maintenance program and distribute schedules to appropriate personnel.
• Monitor manufacturer and regulatory-required inspections and distribute schedules to appropriate personnel.
• Prepare and maintain records and reports of work performed, inventories, price lists, shortages, shipments, expenditures, and goods used or issued.
• Perform various administrative tasks such as processing documents, faxing, filing, and data entry.
• Maintain conformity to safety requirements and other regulations.
• May assist with Parts inventory.
• Other tasks as assigned.

Skills

Strong initiative

Strong organizational

Microsoft Office

Customer service oriented

Excellent interpersonal skills

Heavy equipment familiarity

NexGen maintenance software

Tools

Fleet maintenance software

NexGen maintenance software

Job description

Administrative Associate - Service Department

Job Category: Administration

Requisition Number: ADMIN004021

• Posted : July 27, 2026
• Full-Time
• On-site

Locations

Showing 1 location

Description

ALL Crane Rental of Alabama, LLC

Administrative Associate - Service Department

Position Summary

ALL Crane Rental of Alabama, located in Theodore, is seeking an Administrative Associate with solid general office skills at take responsibility for the Service Departments' administrative duties. This is a full-time, non-exempt position with comprehensive benefits package.

Essential Functions

• Answer multi-line incoming telephone and provide exceptional customer service
• Entry of purchase orders and service work orders into the fleet maintenance software program.
• Monitor the preventative maintenance program and distribute schedules to appropriate personnel.
• Monitor manufacturer and regulatory required inspections and distribute schedules to appropriate personnel.
• Prepare and maintain records and reports of work performed, inventories, price lists, shortages, shipments, expenditures, and goods used or issued
• Various administrative tasks such as processing documents, faxing, filing, and data entry.
• Maintain conformity to safety requirements and other regulations.
• May assist with Parts inventory.
• Other tasks as assigned.

Skills and Experience Requirements

• Experience with heavy construction equipment is a plus.
• Able to work in a fast paced environment and meet deadlines.
• Must be able to work 40 hours a week and overtime as needed.
• Able to use phone, computer and other office equipment.
• Must have a working knowledge of Microsoft Office products. Experience with NexGen maintenance software is a plus.
• Competitive wages.
• Paid Time Off and Holidays.
• Comprehensive Benefits Plans (Medical, Dental, Life and Disability Insurance).
• 401(k) retirement plan with company match.

ALL Family of Companies

The ALL Family of Companies and its affiliated branches are Equal Opportunity Employers with competitive wage and benefits packages in a drug-free environment. The ALL Family of Companies is the largest privately-owned crane rental and sales enterprise in North America, with 29 strategically located branches operating under the ALL, Central, Dawes, and Jeffers names – including specialized divisions for aerial lifts, boom trucks (ALT Sales), and parts. Since 1964, the ALL Family has been a leader in the lift industry – with market strengths that include commercial construction, roads & bridges, power generation, plants & processing, facility maintenance, and more. We're ALL you need ®

The ALL Family of Companies is an Equal Opportunity Employer – M/F/Veteran/Disability/Sexual Orientation/Gender Identity.

Qualifications

Skills

Preferred

Strong initiative required

Intermediate

Strong organizational skills

Intermediate

Proficiency in Microsoft Office

Intermediate

Customer service oriented

Intermediate

Excellent interpersonal skills

Intermediate

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.