Senior VP Executive Assistant - Global Energy Firm

Ferrovial; Fairfax (VA); Vor Ort; USD 70.000 - 110.000; Vollzeit

Zusammenfassung

Ferrovial Energy seeks an experienced Executive Assistant to support senior leadership in the United States, starting in Fairfax, Virginia with potential relocation within the region. The role requires high discretion, exceptional organization, and a proactive service mindset to keep executives operating smoothly in a dynamic, international environment.

You will manage complex calendars, coordinate travel, prepare materials for meetings, and handle invoices and expenses while collaborating

Qualifikationen

• 5–7+ years as EA or Secretary to Management.
• Experience supporting multiple executives in a fast-paced environment.
• Strong organizational skills and proactive time management.
• Excellent written and verbal English; Spanish a plus.

Aufgaben

• Provide executive-level admin support to Senior VPs, including calendar management and travel coordination.
• Coordinate meetings, prepare agendas, and take notes when required.
• Handle invoices, expense reports, and vendor-related admin processes with discretion.
• Support leadership meetings, offsites, and internal working sessions.
• Maintain confidential information and monitor action items with follow-ups.

Kenntnisse

Executive support

Calendar management

Multitask ability

MS Office

Professionalism

Tools

Microsoft Teams

PowerPoint

Excel

Jobbeschreibung

Ferrovial Energy seeks an experienced Executive Assistant to support senior leadership in the United States, starting in Fairfax, Virginia with potential relocation within the region. The role requires high discretion, exceptional organization, and a proactive service mindset to keep executives operating smoothly in a dynamic, international environment.

You will manage complex calendars, coordinate travel, prepare materials for meetings, and handle invoices and expenses while collaborating