Travel & Expense Manager: Policy, AP & Close

MGID; United States; Remote; USD 70,000 - 90,000; Full time

Job summary

MGID is seeking a Travel and Expense Manager to oversee end-to-end employee expenses and advances across group entities. You will administer policies, review reports for compliance, and serve as the main point of contact for expense queries.

You’ll also post expenses, reconcile advances, and support AP and month-end close. Ideal candidates have 2–3 years of travel and expense accounting experience, strong Excel skills, and familiarity with ERP/accounting systems.

Qualifications

• University degree in Accounting, Finance, Economics, or related field.
• 2-3 years of experience in travel and expense accounting, employee advances, or accounts payable.
• Knowledge of expense documentation, approval controls, and local tax requirements.
• Experience with expense-management and ERP/accounting systems.
• Good Excel skills and ability to review high volumes of supporting documents.

Responsibilities

• Administer the expense-reporting policy and timelines for submission, review, approval, and processing.
• Collect and review expense reports for completeness, accuracy, and compliance.
• Serve as the primary point of contact for employee/contractor expense queries.
• Ensure reporting dimensions (entity, cost center, project, category, tax) are reflected in records.
• Post approved expenses and reconcile advances monthly; ensure unused advances are returned.
• Match corporate card transactions to expense reports and maintain cardholder records.
• Support Accounts Payable including vendor and invoice management and approvals.
• Assist with month-end/year-end close, AP accruals, and account reconciliations.
• Assist with system improvements to automate expense reporting and AP processes.

Skills

Excel

Analytical skills

Attention to detail

Deadline management

Education

University degree in Accounting, Finance, Economics, or related field

Tools

ERP systems

Expense-management systems

Job description

MGID is seeking a Travel and Expense Manager to oversee end-to-end employee expenses and advances across group entities. You will administer policies, review reports for compliance, and serve as the main point of contact for expense queries.

You’ll also post expenses, reconcile advances, and support AP and month-end close. Ideal candidates have 2–3 years of travel and expense accounting experience, strong Excel skills, and familiarity with ERP/accounting systems.