Administrative Coordinator, Occupational Therapy Admissions

The University of Texas Medical Branch; Galveston (TX); On-site; USD 53,000 - 67,000; Full time

Job summary

UTMB Health in Galveston, TX seeks a Clerical & Administrative Support professional to guide and coordinate departmental admin duties. You will interact with executives, faculty, students and staff, and oversee admission operations via OTCAS, travel coordination, procurement, and expense tracking using DataMart.

The role requires strong organization, adherence to policies, and the ability to work independently or with a team. Onsite work environment with standard office operations.

Qualifications

• Bachelor's degree or equivalent in related field with two years related experience.

Responsibilities

• Plans, organizes, and coordinates administrative duties.
• Interacts with executives, administrators, faculty, students and staff as required.
• Coordinates all operations related to student admissions via OTCAS.
• Coordinates faculty and staff travel; organize procurement of equipment and supplies; tracks department expenses and account balances using DataMart and internal reconciliation spreadsheets.
• Interprets rules, regulations, and policies and executes as applicable.
• Assists administrative manager in establishing and attaining goals and objectives.
• Conducts special projects and reports.
• Adheres to internal controls established for department.
• Performs related duties as required.

Skills

My Star experience

PeopleSoft ePro

Organizational skills

Communication skills

Independent & team work

Education

Bachelor's degree or equivalent in related field

Tools

DataMart

Spreadsheets

Job description

UTMB Health in Galveston, TX seeks a Clerical & Administrative Support professional to guide and coordinate departmental admin duties. You will interact with executives, faculty, students and staff, and oversee admission operations via OTCAS, travel coordination, procurement, and expense tracking using DataMart.

The role requires strong organization, adherence to policies, and the ability to work independently or with a team. Onsite work environment with standard office operations.