Senior Subcontracts Manager

University of Dayton; Dayton (OH); On-site; USD 90,000 - 120,000; Full time

Job summary

The University of Dayton is seeking a Senior Subcontracts Manager in Dayton, OH to oversee subcontracting for sponsored programs, review RFPs and terms, and lead negotiations. You will monitor performance, manage invoicing and closeout, and assist in audits while advising researchers on federal policies.

Ideal candidates hold a Bachelor’s degree with substantial experience in federal contracting or research administration, including FAR/DFARS knowledge and strong drafting skills. U.S.

Qualifications

• Bachelor’s degree in a relevant field.
• Six years of related experience.
• Three years of purchasing or subcontracting experience in government contracting or research administration fields.
• Knowledge of federal procurement regulations, including FAR, DFARS, and federal grant regulations.
• Proficiency in Microsoft Office Suite.
• Effective written communication, including contract drafting.
• Clear verbal and written communication with internal and external personnel.
• U.S. citizen due to federal contracting requirements.

Responsibilities

• Perform subcontract management functions for sponsored programs.
• Review documents such as RFPs, subcontract terms, modifications, and cost analyses.
• Independently conduct negotiations and monitor subcontract performance.
• Oversee complex invoice approvals and closeout processes.
• Assist with audits and support staff.
• Advise Principal Investigators and management on subcontracting policies and regulatory requirements.

Skills

Written communication

Contract drafting

Verbal communication

Microsoft Office

Education

Bachelor’s degree in a relevant field

Advanced degree or coursework towards advanced degree

Tools

Deltek Costpoint

Ellucian Banner

Job description

Job No: 504028
Work Type: Staff Full Time (1500 hours or greater)
Location: Dayton, OH
Category: Research Institute Staff
Department: Subcontracts Admin - 250241
Pay Grade: P3 - Exempt
Advertised: November 04, 2026
Applications close: November 17, 2026

Position Summary:

The Senior Subcontracts Manager is responsible for performing subcontract management functions for sponsored programs, including reviewing documentation prepared by support staff such as requests for proposals, subcontract terms and conditions and modifications, and cost analysis. Senior Subcontracts Manager independently conducts negotiations, monitors subcontract performance, oversees complex invoice approval, closeout processes, and assists with audits. The Senior Subcontracts Manager will assist with overall management of the subcontract administration function and support staff. Additionally, this position advises Principal Investigators, senior management, and support personnel on University subcontracting policies, procedures, and regulatory requirements that pertain to federal research programs.

Minimum Qualifications:

• Bachelor’s degree in a relevant field.
• Six years of related experience.
• Three years of purchasing or subcontracting experience in government contracting or research administration fields.
• Comprehensive knowledge and understanding of federal procurement regulations, including FAR, DFARS, and federal grant regulations.
• Computer skills in Microsoft Office Suite.
• Effective written communication skills, including contract drafting experience.
• Ability to communicate clearly and effectively with internal and external personnel in both written and verbal form.
• Due to the requirements of our research contracts with the U.S. federal government, candidates for this position must be a U.S. citizen.

Preferred Qualifications:

• Advanced degree or coursework towards advanced degree in related field.
• Ten years or more of related federal contracting or federal subcontracting experience.
• Significant negotiation experience in purchasing or subcontracting.
• Experience with Deltek Costpoint or Ellucian Banner.
• Advanced knowledge and understanding of federal procurement regulations, including the FAR, DFAR, and federal grant regulations.
• Advanced contract drafting experience.

Closing Statement:

Informed by its Catholic and Marianist mission, the University is committed to the dignity of every human being. Informed by this commitment, we seek to increase diversity in all of its forms, achieve fair outcomes, and model inclusion across our campus community. The University is committed to policies of affirmative action designed to increase the employment opportunities of individuals with disabilities and protected veterans in compliance with the Rehabilitation Act of 1973 and Vietnam Era Veterans' Readjustment Assistance Act of 1973.