Staff Subcontracts Administrator

Southern Arkansas University; Dayton (OH); On-site; USD 65,000 - 90,000; Full time

Job summary

Southern Arkansas University is seeking a Subcontracts Specialist to provide essential subcontract management support across pre-award and post-award activities, ensuring compliant and timely execution of subcontract documents. The role collaborates with sector personnel and researchers to develop subcontract documents, perform cost analyses, process invoices, and manage subcontract closeouts.

A bachelor’s degree with four years of relevant experience, strong MS Office skills, and the ability to

Qualifications

• Bachelor's degree with four years of relevant experience.
• Proficiency with Microsoft Office, especially Excel and Word.
• Ability to meet deadlines with strong attention to detail and superior customer service.
• Excellent written and verbal communication, planning, problem-solving, analytical, and customer service skills.
• Ability to manage a consistent workload in a deadline-driven environment.
• Ability to build work relationships among a diverse workforce at all levels.
• U.S. citizenship is required for this position.
• Must be able to obtain and maintain a security clearance.

Responsibilities

• Provide subcontract management support to pre-award and post-award activities, including development of subcontract documents and modifications.
• Perform cost analysis, process invoices, and initiate subcontract closeouts; ensure compliant subcontract execution and management.

Skills

Deadline management

Customer service

Organizational skills

Written and verbal communication

Problem solving

Team collaboration

US citizenship

Security clearance eligibility

Education

Bachelor's degree and four years of relevant experience

Tools

Microsoft Office (Excel and Word)

Job description

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The Subcontracts Specialist provides subcontract management support to the Materials Sector. This position is responsible for pre-award and post-award subcontract administration, including development of subcontract documents including modifications, cost analysis, processing invoices, and initiating subcontract closeouts. Reporting to the Subcontracts Manager in the Contracts and Grants Office, the Subcontracts Specialist will closely collaborate with Sector personnel and technical researchers to ensure efficient and compliant subcontract execution and management.

Minimum Qualifications:

• Bachelor's degree and four years of relevant experience
• Proficient with the Microsoft Office suite, especially Excel and Word
• Ability to meet deadlines, strong attention to detail, and a focus on superior customer service
• Exceptional organizational and time management skills combined with the ability to manage multiple tasks simultaneously
• Excellent written and verbal communication, planning, problem-solving, analytical, and customer service skills
• Must be able to manage a consistent workload in a deadline driven environment
• Ability to build work relationships among a diverse workforce at all levels
• Due to the requirements of our research contracts with the U.S. federal government, candidates for this position must be a U.S. citizen
• Due to the requirements of this work, candidates for this position must be able to obtain and maintain a security clearance

Preferred Qualifications:

While not everyone may possess all of the preferred qualifications, the ideal candidate will bring many of the following:

• Minimum of four years of related experience in Government contracting or subcontracting, and/or purchasing
• Experience with FAR/DFAR clauses and terms
• Advanced degree in related field

Informed by its Catholic and Marianist mission, the University is committed to the dignity of every human being. Informed by this commitment, we seek to increase diversity in all of its forms, achieve fair outcomes, and model inclusion across our campus community. The University is committed to policies of affirmative action designed to increase the employment opportunities of individuals with disabilities and protected veterans in compliance with the Rehabilitation Act of 1973 and Vietnam Era Veterans' Readjustment Assistance Act of 1973.