Staff Subcontracts AP Administrator

University of Dayton; Dayton (OH); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Health Insurance

Dental Insurance

Vision Insurance

Retirement Plan

Disability Insurance

Tuition Assistance

Vacation/Sick Leave

Holiday Pay

Job summary

The University of Dayton Research Institute (UDRI) invites qualified candidates to apply for the Staff Subcontracts AP Administrator role in Dayton, Ohio. This full-time, benefits-eligible position supports the Office of Contracts and Grants by handling subcontract invoice administration, ensuring compliance, and assisting with closeouts.

The role emphasizes attention to detail, Excel proficiency, and strong communication, with opportunities for retirement, tuition assistance, and holiday pay as

Qualifications

• Bachelor's Degree plus at least two years of relevant experience.
• Experience in analyzing financial information.
• Experience using Microsoft Office Suite with emphasis on Excel.
• Strong attention to detail and organizational skills.
• Ability to prioritize and meet deadlines.

Responsibilities

• Subcontract invoice administration and auditing for compliance.
• Reconcile invoice issues and approve invoice vouchers for payment.
• Assist with initiating subcontract closeout processes.

Skills

Analytical skills

Attention to detail

Time management

Written & interpersonal communication

Prioritization

Education

Bachelor's Degree

Tools

Microsoft Excel

Deltek Costpoint

Microsoft Office Suite

Job description

Job No: 504029
Work Type: Staff Full Time (1500 hours or greater)
Location: Dayton, OH
Category: Research Institute Staff
Department: Subcontracts Admin - 250241
Pay Grade: P2 - Exempt
Advertised: November 04, 2026
Applications close: November 17, 2026

Position Summary:

Are you interested in working for UDRI, a national leader in scientific and engineering research, serving government, industry and nonprofit customers? Our Contracts and Grants office invites qualified candidates to apply for our Staff Subcontracts AP Administrator opening! This is a full time benefit eligible position that offers health, dental and vision insurance, retirement, disability, tuition assistance, vacation/sick accrual and holiday pay.

This position performs professional administrative functions for the Subcontracts Team in the Office of Contracts and Grants. This position is responsible for subcontract invoice administration, including auditing for compliance, reconciling invoice issues, approving invoice vouchers for payment, and assisting with initiating subcontract closeout.

Minimum Qualifications:

• Bachelor's Degree plus a minimum of two years of relevant experience.
• Experience in analyzing financial information.
• Experience in using Microsoft Office Suite with emphasis on Excel.
• Strong attention to detail and organizational skills.
• Ability to prioritize and manage competing deadlines.
• Strong written and interpersonal communication skills.
• Due to the requirements of our research contracts with the U.S. federal government, candidates for this position must be a U.S. citizen.

Preferred Qualifications:

While not everyone may possess all of the preferred qualifications, the ideal candidate will bring many of the following:

• Bachelor's in Accounting, Finance, or related field.
• Four years of related experience in Accounting, Government contracting or subcontracting.
• Demonstrated experience with reviewing and interpreting subcontracts and subcontract invoices.
• Experience with Firm Fixed Price, Time & Materials, and Cost Reimbursement type contracts.
• Experience navigating and input data in Deltek Costpoint.
• Database management experience.

Closing Statement:

Informed by its Catholic and Marianist mission, the University is committed to the dignity of every human being. Informed by this commitment, we seek to increase diversity in all of its forms, achieve fair outcomes, and model inclusion across our campus community. The University is committed to policies of affirmative action designed to increase the employment opportunities of individuals with disabilities and protected veterans in compliance with the Rehabilitation Act of 1973 and Vietnam Era Veterans' Readjustment Assistance Act of 1973.

• Staff Full Time (1500 hours or greater) 1