Staff Subcontracts Administrator at University of Dayton

Wayne State University; Dayton (OH); On-site; USD 75,000 - 110,000; Full time

Job summary

Wayne State University is seeking a Subcontracts Specialist to provide subcontract management support to the Materials Sector within the Contracts and Grants Office. The role covers pre-award and post-award subcontract administration, including development of subcontract documents, modifications, cost analysis, processing invoices, and initiating subcontract closeouts.

Reporting to the Subcontracts Manager, you will collaborate with sector personnel and technical researchers to ensure efficient

Qualifications

• Bachelor's degree and four years of relevant experience.
• Proficient with the Microsoft Office suite, especially Excel and Word.
• Ability to meet deadlines, strong attention to detail, and a focus on superior customer service.
• Exceptional organizational and time management skills combined with the ability to manage multiple tasks simultaneously.
• Excellent written and verbal communication, planning, problem-solving, analytical, and customer service skills.
• Must be able to manage a consistent workload in a deadline driven environment.
• Ability to build work relationships among a diverse workforce at all levels.
• U.S. citizen and ability to obtain/maintain security clearance due to government contracting.

Responsibilities

• Provide pre-award and post-award subcontract administration.
• Develop subcontract documents including modifications.
• Conduct cost analyses and process invoices.
• Initiate subcontract closeouts.
• Collaborate with Sector personnel and technical researchers for compliant subcontract execution.

Skills

Deadline driven

Communication

Organizational skills

Customer service

Time management

Relationship building

Education

Bachelor's degree

Tools

Microsoft Office suite

Excel

Word

Job description

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The Subcontracts Specialist provides subcontract management support to the Materials Sector. This position is responsible for pre-award and post-award subcontract administration, including development of subcontract documents including modifications, cost analysis, processing invoices, and initiating subcontract closeouts. Reporting to the Subcontracts Manager in the Contracts and Grants Office, the Subcontracts Specialist will closely collaborate with Sector personnel and technical researchers to ensure efficient and compliant subcontract execution and management.

Minimum Qualifications:

• Bachelor's degree and four years of relevant experience
• Proficient with the Microsoft Office suite, especially Excel and Word
• Ability to meet deadlines, strong attention to detail, and a focus on superior customer service
• Exceptional organizational and time management skills combined with the ability to manage multiple tasks simultaneously
• Excellent written and verbal communication, planning, problem-solving, analytical, and customer service skills
• Must be able to manage a consistent workload in a deadline driven environment
• Ability to build work relationships among a diverse workforce at all levels
• Due to the requirements of our research contracts with the U.S. federal government, candidates for this position must be a U.S. citizen
• Due to the requirements of this work, candidates for this position must be able to obtain and maintain a security clearance

While not everyone may possess all of the preferred qualifications, the ideal candidate will bring many of the following:

Preferred Qualifications:

• Minimum of four years of related experience in Government contracting or subcontracting, and/or purchasing
• Experience with FAR/DFAR clauses and terms
• Advanced degree in related field

Informed by its Catholic and Marianist mission, the University is committed to the dignity of every human being. Informed by this commitment, we seek to increase diversity in all of its forms, achieve fair outcomes, and model inclusion across our campus community. The University is committed to policies of affirmative action designed to increase the employment opportunities of individuals with disabilities and protected veterans in compliance with the Rehabilitation Act of 1973 and Vietnam Era Veterans' Readjustment Assistance Act of 1973.