Senior Subcontracts Administrator

AFE; Lexington (MA); Remote; USD 99,000 - 132,000; Full time

Job summary

MIT Lincoln Laboratory is seeking a Senior Subcontracts Administrator to independently manage complex contracts across A&E, construction and facilities programs. The role requires DoD security clearance eligibility and strong FAR/DFARS expertise.

You will collaborate with project managers, engineers, architects, and contractors to craft acquisition strategies, resolve issues, and support cost, schedule, and technical objectives. Remote position within 100 miles of the lab.

Qualifications

• U.S. citizenship is required.
• Ability to obtain and maintain a DoD security clearance.
• Experience independently managing complex procurements from solicitation through award, administration, modification, and closeout.
• Strong knowledge of FAR and DFARS requirements and flow-down clauses.
• Proficiency with cost and price analysis, negotiations, change orders, and subcontract terms and conditions.

Responsibilities

• Independently plan, solicit, negotiate, award, administer, modify, and close out complex contracts (construction, A&E, facilities).
• Develop acquisition strategies and conduct market research.
• Prepare and manage RFPs, RFQs, IFBs, RFIs, and other procurement actions.
• Review SOWs, specs, drawings, and evaluation criteria for risk and completeness.
• Analyze proposals, perform cost/price analysis, document procurement decisions.
• Lead negotiations on price, scope, schedule, and T&Cs.
• Manage modifications, change orders, and post-award actions.
• Advise project teams on acquisition strategy and contract requirements.
• Maintain acquisition documentation and subcontract files per purchasing system.

Skills

Analytical skills

Negotiation skills

Organizational skills

Communication skills

Education

Bachelor's degree + 6 years

Master's degree + 4 years

Equivalent in construction, facilities, A&E, or capital project procurement

Tools

Microsoft Office

SAP/SRM or similar procurement system

Job description

Position Description

The Contracting & Logistics Department is seeking a Senior Subcontracts Administrator to support the Facilities, Facilities Modernization Plan/Charge (FMP/C), and MILCON Team. The successful candidate will independently manage complex contracting activities supporting architectural and engineering (A&E) services, construction, facilities maintenance, professional services, capital improvement programs, and other facility-related acquisitions. The ideal candidate will have a minimum of five (5) years of experience in construction, facilities, A&E, or capital project procurement and subcontracting, with demonstrated experience managing procurements from acquisition planning and solicitation through negotiation, award, administration, modification, and closeout. The candidate will work closely with project managers, program managers, engineers, architects, contractors, consultants, and other stakeholders to develop acquisition strategies, resolve contractual and business issues, and support project cost, schedule, and technical objectives. The successful candidate should demonstrate strong business judgment, leadership, and the ability to independently manage multiple complex procurement actions.

Primary Responsibilities

• Independently plan, solicit, negotiate, award, administer, modify, and close out complex construction, A&E, facilities, and other types of related contracts.
• Develop acquisition and sourcing strategies and conduct market research.
• Prepare and manage RFPs, RFQs, IFBs, RFIs, and other procurement actions.
• Review statements of work, specifications, drawings, evaluation criteria, and other procurement documentation for completeness and contractual risk.
• Analyze proposals and quotations, perform cost and price analysis, and document procurement decisions.
• Lead negotiations involving price, scope, schedule, terms and conditions, and other commercial matters.
• Evaluate and negotiate applicable FAR/DFARS requirements and subcontract flow-down clauses.
• Administer modifications, construction change orders, A&E additional services, funding actions, and other post-award matters.
• Advise project teams on acquisition strategy, contractual requirements, commercial risk, and subcontract administration.
• Prepare and maintain required acquisition documentation and subcontract files in accordance with MIT Lincoln Laboratory's approved purchasing system.
• Work with contractors, consultants, and internal stakeholders to resolve subcontract performance and administration issues.
• Provide guidance and informal mentoring to less-experienced Subcontracts Administrators.
• Participate in department initiatives, process improvements, and other duties as assigned.

Minimum Qualifications

• U.S. Citizenship
• Ability to obtain and maintain a government (DoW) security clearance.
• A Bachelor's Degree plus a minimum of (6) six years of experience OR a master's and a minimum of four (4) years of experience OR equivalent -- in the following fields construction, facilities, A&E, or capital project procurement, contracting and/or subcontracting.
• Demonstrated experience independently managing complex procurements from solicitation through award, administration, modification, and closeout.
• Experience with cost and price analysis, negotiations, change orders, and subcontract terms and conditions.
• Strong working knowledge of FAR and DFARS requirements and applicable flow-down clauses.
• Strong analytical, negotiation, organizational, and communication skills.
• Proficiency in Microsoft Office.

Preferred Qualifications

• Experience with complex or high-value construction and capital projects.
• Familiarity with construction delivery methods, including Design-Bid-Build (DBB), Design-Build (DB), and Construction Manager at Risk (CMAR).
• DoD or Government contracting experience.
• Active security clearance
• SAP/SRM or similar electronic procurement system experience.
• Professional certification in government contracting, procurement, or supply chain management.

THIS POSITION IS REMOTE AND THE CANDIDATE NEEDS TO BE WITHIN 100 MILES OF THE LAB AND COME IN AS NEEDED. Hiring Range: $99,300 - $131,600

Disclaimer

MIT Lincoln Laboratory provides a typical hiring range as a good faith estimate of what we reasonably expect to offer for this position at the time of posting. The final salary offered to a selected candidate will depend on various factors, including—but not limited to—the scope and responsibilities of the role, the candidate’s experience, skills and education/training, internal equity considerations and applicable legal requirements. This range reflects base salary only and does not include additional forms of compensation or benefits.

Benefits offered to employees include:

• Comprehensive health, dental, and vision plans
• MIT-funded pension
• Matching 401K
• Paid leave (including vacation, sick, parental, military, etc.)
• Tuition reimbursement and continuing education programs
• Mentorship programs
• A range of work-life balance options
• and much more!

Please visit our Benefits page for more information. As an employee of MIT, you can also take advantage of other voluntary benefits, discounts and perks.

Selected candidate will be subject to a pre-employment background investigation and must be able to obtain and maintain a Secret level DoD security clearance.

MIT Lincoln Laboratory is an Equal Employment Opportunity (EEO) employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability status, or genetic information; U.S. citizenship is required.