Subcontracts Manager

MIT Lincoln Laboratory; Lexington (MA); On-site; USD 122,000 - 161,000; Full time

Benefits offered by this job

Comprehensive health plans

MIT-funded pension

Matching 401K

Paid leave

Tuition reimbursement

Job summary

MIT Lincoln Laboratory seeks a Subcontracts Manager to lead procurement and subcontract management for major facility infrastructure, A&E, and professional services. The role demands independent judgment, strong negotiation skills, and management of high-value procurements with limited oversight.

You will collaborate with Facilities project managers, engineers, and contractors to address risks, prepare acquisition strategies, and ensure compliant subcontract administration.

Qualifications

• Bachelor's degree with 10+ years of relevant experience or Master's with 6+ years.
• Experience in construction, facilities, A&E, infrastructure, or capital improvement procurement and subcontracting.
• Independent management of complex/high-value subcontracts.
• Cost/price analysis, negotiations, change orders, contract administration.
• Knowledge of FAR/DFARS and subcontract flow-down clauses.

Responsibilities

• Lead planning, solicitation, negotiation, award, administration, and closeout of complex subcontracts (Facilities, A&E, infrastructure).
• Develop acquisition strategies and advise on procurement approaches and risks.
• Prepare and manage competitive and noncompetitive solicitations (RFPs, RFQs, IFBs, QBS).
• Review SOWs, specs, drawings, and procurement requirements for risks.
• Perform cost/price analyses and document fair and reasonable pricing.
• Lead negotiations on pricing, terms, schedule, and risk allocation.
• Administer change orders and contract modifications; ensure compliance.

Skills

Negotiation

Cost analysis

Subcontracting

FAR/DFARS

MS Office

Security clearance

Communication

Education

Bachelor's degree

Master's degree

Tools

SAP SRM

Job description

MIT Lincoln Laboratory is a federally funded research and development center (FFRDC) chartered to develop advanced technology in support of national security. Research and development activities focus on long-term technology development as well as rapid system prototyping and demonstration. These efforts are aligned within key mission areas, including air and missile defense; space control; homeland protection and tactical systems; biological-chemical defense; communication and information technology; intelligence, surveillance and reconnaissance systems and technology; and advanced electronics technology. The Laboratory works with government and industry to transition new concepts, technology and prototypes into future system development and deployment.

Position Description

The Contracting & Logistics (C&L) Department is seeking a Subcontracts Manager to support complex Facilities and infrastructure projects at MIT Lincoln Laboratory. The successful candidate will independently lead procurement and subcontract management activities supporting major facility infrastructure improvements, building systems, renovations, architectural and engineering (A&E) services, construction, and other technically complex facility-related acquisitions.

This senior individual contributor position requires demonstrated experience managing complex construction, facilities, or A&E procurements, including acquisition planning, solicitation development, cost and price analysis, negotiations, subcontract award, administration, modifications, and closeout.

The candidate will work closely with Facilities project managers, engineers, technical personnel, contractors, and consultants to develop acquisition strategies, address contractual and commercial risks, resolve complex subcontract issues, and support project cost, schedule, and technical objectives. The successful candidate must demonstrate independent judgment, strong negotiation skills, and the ability to manage high-value and high-risk procurements with limited oversight.

Primary Responsibilities

• Independently lead the planning, solicitation, negotiation, award, administration, and closeout of complex Facilities construction, A&E, infrastructure, and professional services subcontracts
• Develop acquisition strategies, conduct market research, and advise Facilities stakeholders on procurement approaches, subcontract structures, and contractual risks
• Prepare and manage competitive and noncompetitive solicitations, including RFPs, RFQs, IFBs, QBS and related procurement documentation.
• Review statements of work, technical specifications, drawings, and procurement requirements to identify contractual risks and potential scope or commercial issues.
• Perform cost and price analyses, evaluate contractor proposals/bids/quotes, and document fair and reasonable pricing determinations.
• Lead negotiations involving subcontract pricing, scope, schedule, terms and conditions, risk allocation, and other commercial matters.
• Negotiate and administer construction change orders, A&E additional services, schedule adjustments, funding actions, and other subcontract modifications.
• Interpret and apply applicable FAR/DFARS requirements, mandatory flow-down clauses, and Laboratory procurement policies.Serve as a senior contracting advisor to Facilities project teams on acquisition strategy, contractor performance issues, contractual disputes, and risk mitigation.
• Prepare and maintain acquisition documentation and subcontract files in accordance with MIT Lincoln Laboratory's approved purchasing system.
• Provide technical guidance and mentoring to less-experienced subcontracting personnel and contribute to procurement process improvements
• Support other complex procurement initiatives and departmental priorities as assigned.

Minimum Qualifications

• Bachelor's degree and a minimum of ten (10) years of relevant experience; or a master's degree and a minimum of six (6) years of relevant experience; or equivalent education and experience.
• Experience in construction, facilities, A&E, infrastructure, or capital improvement procurement and subcontracting.
• Demonstrated experience independently managing complex or high-value construction, facilities, or A&E subcontracts
• Demonstrated experience with cost and price analysis, negotiations, change orders, subcontract terms and conditions, and contract administration
• Knowledge of FAR/DFARS requirements and applicable subcontract flow-down clauses.
• Demonstrated ability to evaluate complex contractual issues, assess commercial risk, and exercise independent business judgment.
• Strong analytical, negotiation, organizational, and communication skills.
• Proficiency in Microsoft Office, including Excel and Word.
• Ability to obtain and maintain a government (DoW) security clearance.

Preferred Qualifications

• Experience with construction contracting methods, including Design-Bid-Build (DBB), Design-Build (DB), and Construction Manager at Risk (CMAR).
• Familiarity with construction pricing, general conditions, contingencies, allowances, bonding, insurance, and contractor change-order practices.
• Department of War or federal government subcontracting experience, including work within a Government-approved purchasing system.
• Experience with SAP/SRM or similar electronic procurement systems.
• Professional certification in government contracting, procurement, or supply chain management, such as NCMA, DAU, CPSM, or equivalent.

Hiring Range:$121,700 - $161,200

Disclaimer: MIT Lincoln Laboratory provides a typical hiring range as a good faith estimate of what we reasonably expect to offer for this position at the time of posting. The final salary offered to a selected candidate will depend on various factors, including—but not limited to—the scope and responsibilities of the role, the candidate’s experience, skills and education/training, internal equity considerations and applicable legal requirements. This range reflects base salary only and does not include additional forms of compensation or benefits.

At MIT Lincoln Laboratory, our exceptional career opportunities include many outstanding benefits to help you stay healthy, feel supported, and enjoy a fulfilling work-life balance. Benefits offered to employees include:

• Comprehensive health, dental, and vision plans
• MIT-funded pension
• Matching 401K
• Paid leave (including vacation, sick, parental, military, etc.)
• Tuition reimbursement and continuing education programs

Selected candidate will be subject to a pre-employment background investigation and must be able to obtain and maintain a Secret level DoW security clearance.

MIT Lincoln Laboratory is an Equal Employment Opportunity (EEO) employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability status, or genetic information; U.S. citizenship is required.