Senior Subcontracts Administrator

MIT Lincoln Laboratory; Lexington (MA); On-site; USD 99,000 - 132,000; Full time

Job summary

MIT Lincoln Laboratory is seeking a Senior Subcontracts Administrator to independently manage complex contracts across construction, A&E, facilities, and related services. You will develop strategies, evaluate proposals, and negotiate terms to support cost, schedule, and technical objectives.

The role requires 5+ years in construction, facilities, or capital projects procurement, with strong FAR/DFARS knowledge and experience in end-to-end procurement lifecycle.

Qualifications

• Ability to obtain and maintain a government DoD security clearance.
• Bachelor's Degree plus 6 years experience or Master's plus 4 years in construction, facilities, A&E, or related.
• Experience independently managing complex procurements from solicitation through closeout.
• Experience with cost and price analysis, negotiations, change orders, and subcontract terms.
• Strong working knowledge of FAR and DFARS requirements and flow-down clauses.
• Strong analytical, negotiation, organizational, and communication skills.
• Proficiency in Microsoft Office.

Responsibilities

• Independently plan, solicit, negotiate, award, administer, modify, and close out complex contracts.
• Develop acquisition and sourcing strategies and conduct market research.
• Prepare and manage RFPs, RFQs, IFBs, RFIs, and other procurement actions.
• Review statements of work, specifications, drawings, evaluation criteria, and other procurement documentation for completeness and contractual risk.
• Analyze proposals and quotations, perform cost and price analysis, and document procurement decisions.
• Lead negotiations involving price, scope, schedule, terms and conditions, and other commercial matters.
• Evaluate and negotiate applicable FAR/DFARS requirements and subcontract flow-down clauses.
• Administer modifications, change orders, A&E additional services, funding actions, and other post-award matters.
• Advise project teams on acquisition strategy, contractual requirements, commercial risk, and subcontract administration.
• Prepare and maintain required acquisition documentation and subcontract files.
• Work with contractors, consultants, and internal stakeholders to resolve subcontract performance and administration issues.
• Provide guidance and informal mentoring to less-experienced Subcontracts Administrators.
• Participate in department initiatives, process improvements, and other duties as assigned.

Skills

Negotiation

Cost and price analysis

FAR/DFARS

Communication skills

Microsoft Office

Education

Bachelor's degree + exp

Master's degree + exp

Tools

SAP/SRM

Job description

The Contracting & Logistics Department is seeking a Senior Subcontracts Administrator to support the Facilities, Facilities Modernization Plan/Charge (FMP/C), and MILCON Team. The successful candidate will independently manage complex contracting activities supporting architectural and engineering (A&E) services, construction, facilities maintenance, professional services, capital improvement programs, and other facility-related acquisitions.

The ideal candidate will have a minimum of five (5) years of experience in construction, facilities, A&E, or capital project procurement and subcontracting, with demonstrated experience managing procurements from acquisition planning and solicitation through negotiation, award, administration, modification, and closeout.

The candidate will work closely with project managers, program managers, engineers, architects, contractors, consultants, and other stakeholders to develop acquisition strategies, resolve contractual and business issues, and support project cost, schedule, and technical objectives. The successful candidate should demonstrate strong business judgment, leadership, and the ability to independently manage multiple complex procurement actions.

Primary Responsibilities

• Independently plan, solicit, negotiate, award, administer, modify, and close out complex construction, A&E, facilities, and other types of related contracts.
• Develop acquisition and sourcing strategies and conduct market research.
• Prepare and manage RFPs, RFQs, IFBs, RFIs, and other procurement actions.
• Review statements of work, specifications, drawings, evaluation criteria, and other procurement documentation for completeness and contractual risk.
• Analyze proposals and quotations, perform cost and price analysis, and document procurement decisions.
• Lead negotiations involving price, scope, schedule, terms and conditions, and other commercial matters.
• Evaluate and negotiate applicable FAR/DFARS requirements and subcontract flow-down clauses.
• Administer modifications, construction change orders, A&E additional services, funding actions, and other post-award matters.
• Advise project teams on acquisition strategy, contractual requirements, commercial risk, and subcontract administration.
• Prepare and maintain required acquisition documentation and subcontract files in accordance with MIT Lincoln Laboratory's approved purchasing system.
• Work with contractors, consultants, and internal stakeholders to resolve subcontract performance and administration issues.
• Provide guidance and informal mentoring to less-experienced Subcontracts Administrators.
• Participate in department initiatives, process improvements, and other duties as assigned.

Minimum Qualifications

• Ability to obtain and maintain a government (DoW) security clearance.
• A Bachelor's Degree plus a minimum of (6) six years of experience OR a master's and a minimum of four (4) years of experience OR equivalent -- in the following fields construction, facilities, A&E, or capital project procurement, contracting and/or subcontracting.
• Demonstrated experience independently managing complex procurements from solicitation through award, administration, modification, and closeout.
• Experience with cost and price analysis, negotiations, change orders, and subcontract terms and conditions.
• Strong working knowledge of FAR and DFARS requirements and applicable flow-down clauses.
• Strong analytical, negotiation, organizational, and communication skills.
• Proficiency in Microsoft Office.

Preferred Qualifications

• Experience with complex or high-value construction and capital projects.
• Familiarity with construction delivery methods, including Design-Bid-Build (DBB), Design-Build (DB), and Construction Manager at Risk (CMAR).
• DoD or Government contracting experience.
• Active security clearance
• SAP/SRM or similar electronic procurement system experience.
• Professional certification in government contracting, procurement, or supply chain management.

Hiring Range:$99,300 - $131,600

Disclaimer: MIT Lincoln Laboratory provides a typical hiring range as a good faith estimate of what we reasonably expect to offer for this position at the time of posting. The final salary offered to a selected candidate will depend on various factors, including—but not limited to—the scope and responsibilities of the role, the candidate’s experience, skills and education/training, internal equity considerations and applicable legal requirements. This range reflects base salary only and does not include additional forms of compensation or benefits.

At MIT Lincoln Laboratory, our exceptional career opportunities include many outstanding benefits to help you stay healthy, feel supported, and enjoy a fulfilling work-life balance. Benefits offered to employees include:

• Comprehensive health, dental, and vision plans
• MIT-funded pension
• Matching 401K
• Paid leave (including vacation, sick, parental, military, etc.)
• Tuition reimbursement and continuing education programs

Selected candidate will be subject to a pre-employment background investigation and must be able to obtain and maintain a Secret level DoD security clearance.

MIT Lincoln Laboratory is an Equal Employment Opportunity (EEO) employer. All qualified applicants will receive consideration for employment and will not be discriminated against on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability status, or genetic information; U.S. citizenship is required.