Senior Student Services & Events Coordinator, OME

University of Rochester; United States; On-site; USD 30,000 - 42,000; Full time

Job summary

University of Rochester seeks an administrative professional to coordinate medical student events and support the Offices for Medical Student Education. You will manage budgets, assist with registrar duties, onboarding, and space management, while handling confidential information with discretion.

The role requires strong organizational skills, independence, and the ability to collaborate with deans, faculty, students, and staff across URMC.

Qualifications

• Associate's degree required.
• At least 3 years of administrative/office and/or event planning experience, including 1 year in a position with minimal supervision.

Responsibilities

• Budget management and coordination of existing medical school events (e.g., Student Awards Day, White Coat Ceremony, Fourth Year Dinner Dance, AOA Banquet).
• OME MD Registrar Support: administers state licensing and verification paperwork for the SMD MD program; manages degree verifications, letters, and transcripts for current medical students and graduates.
• OME Administrative Support: serves as central contact for the Offices for Medical Student Education; coordinates onboarding of medical students; manages in-person registration for Medical Student Orientation and a two-week course; oversees locker assignments; reviews room reservations; ensures security and access to managed spaces; coordinates with Facilities and UIT; manages mailboxes and SPOK database; handles expense reimbursements; updates SOPs and communicates with stakeholders; maintains content for communication platforms.

Education

Associate's degree

Job description

University of Rochester seeks an administrative professional to coordinate medical student events and support the Offices for Medical Student Education. You will manage budgets, assist with registrar duties, onboarding, and space management, while handling confidential information with discretion.

The role requires strong organizational skills, independence, and the ability to collaborate with deans, faculty, students, and staff across URMC.