Senior Administrative Coordinator

University of Rochester; City of Rochester (NY); On-site; USD 62,474,000 - 87,478,000; Full time

Job summary

University of Rochester seeks an administrative professional to provide comprehensive support within the Utilization Management department. The role includes preparing reports, managing calendars, coordinating travel, and ensuring smooth daily operations.

Responsibilities extend to handling confidential information, assisting leadership, and contributing to budgeting processes. The position emphasizes collaboration across divisions and effective communication with staff and stakeholders.

Qualifications

• Associate's degree and 3 years of progressively responsible experience in administrative support.
• Or equivalent combination of education and experience.
• Knowledge of office procedures and budgeting principles required.

Responsibilities

• Provides administrative support within a department, including preparing and reviewing reports and documents, and attending meetings.
• Manages calendars, travel, and project timelines, and screens/directs calls.
• Liaises with leadership and staff; handles confidential information with discretion.
• Oversees department accounts, prepares data for budgets and financial reports, and allocates expenses.
• Supervises up to two staff and conducts performance evaluations.

Skills

Communication

Leadership

Budgeting

Event planning

Education

Associate's degree

Tools

Microsoft Office

FileMaker Pro

Zoom

Box

Adobe

Job description

University of Rochester seeks an administrative professional to provide comprehensive support within the Utilization Management department. The role includes preparing reports, managing calendars, coordinating travel, and ensuring smooth daily operations.

Responsibilities extend to handling confidential information, assisting leadership, and contributing to budgeting processes. The position emphasizes collaboration across divisions and effective communication with staff and stakeholders.