Senior Administrative Assistant, Clinical & Academic Programs

University of Rochester; United States; On-site; USD 34,000 - 48,000; Full time

Job summary

The University of Rochester is seeking an experienced executive assistant to support the Assistant Vice President for URMC Advancement and the URMC Development team in Rochester, NY. This full-time role manages calendars, coordinates meetings, travel, and prepares confidential materials with a high level of discretion.

The position includes donor-focused support, background research, meeting minutes, and event planning.

Qualifications

• Associate's degree and 4 years of related experience required.
• Bachelor's degree preferred.
• Or equivalent combination of education and experience.

Responsibilities

• Manages the time and calendar of the Assistant Vice President and URMC Advancement team.
• Represents the AVP in contacts with leadership, donors, alumni and trustees.
• Prepares background information for donor visits and meetings.
• Plans meetings and events, including travel, facilities, and catering.

Skills

Office procedures

Database entry

Customer service

Budget administration

Event planning

Education

Associate's degree

Bachelor's degree preferred

Job description

The University of Rochester is seeking an experienced executive assistant to support the Assistant Vice President for URMC Advancement and the URMC Development team in Rochester, NY. This full-time role manages calendars, coordinates meetings, travel, and prepares confidential materials with a high level of discretion.

The position includes donor-focused support, background research, meeting minutes, and event planning.