Senior Staffing Specialist

Coretek; Cincinnati (OH); On-site; USD 70,000 - 90,000; Full time

Benefits offered by this job

Health benefits

Flexible PTO

401(k)

Job summary

Coretek is seeking a highly organized Senior Staffing Specialist to support contingent workforce and recruiting operations. The role manages full lifecycle staff augmentation recruiting, onboarding coordination, and provides exceptional service to hiring managers, candidates, and staffing partners.

The ideal candidate will handle onsite interview logistics, travel coordination, and talent sourcing across the organization in a fast-paced environment, delivering strong customer service and

Qualifications

• 5+ years of experience in recruiting, staffing, talent acquisition, or related HR functions.
• Experience supporting contingent workforce, contractor management, or staff augmentation programs.
• Strong organizational and project management skills with exceptional attention to detail.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office Suite and applicant tracking systems.

Responsibilities

• Manage the recruitment and placement process for contract, contract-to-hire, and consulting positions.
• Partner with hiring managers to understand staffing needs and identify qualified contract talent.
• Build and maintain relationships with staffing agencies, clients, hiring managers, and independent contractors.
• Facilitate offer, engagement, and assignment processes for contractors.
• Monitor contractor start dates, assignment extensions, and contract end dates.
• Ensure compliance with company policies and onboarding requirements.
• Maintain accurate contractor records and workforce reporting.
• Coordinate onboarding activities for contract workers with IT, security, and facilities teams.
• Track onboarding documentation and compliance requirements.
• Serve as the primary contact for contractor onboarding inquiries.
• Monitor onboarding metrics and identify process improvements.
• Coordinate travel arrangements for onsite interviews, flights, hotels, ground transportation, and itineraries.
• Prepare and distribute interview schedules and candidate information packets.
• Act as liaison between candidates, hiring managers, and recruiter.
• Ensure a professional candidate experience throughout the interview process.
• Manage interview logistics including conference room scheduling, meals, and visitor coordination.
• Assist with full-cycle recruiting for permanent positions as needed.
• Source candidates through job boards, networking, referrals, and social media.
• Screen resumes and conduct initial candidate outreach.
• Schedule interviews and coordinate communication between candidates and hiring teams.
• Support employment branding initiatives, recruiting events, and talent pipeline development.
• Maintain accurate ATS records and recruiting metrics.

Skills

Organizational skills

Attention to detail

Communication

Multitasking

Education

Bachelor's degree

Tools

ATS

HRIS

MS Office

Job description

Coretek is seeking a highly organized and relationship-driven Senior Staffing Specialist to support the company's contingent workforce and recruiting operations. This role will be responsible for managing the full lifecycle of staff augmentation recruiting efforts, coordinating contractor onboarding activities, and ensuring a seamless experience for hiring managers, candidates, and external staffing partners. In addition, the Senior Staffing Specialist will coordinate candidate travel and interview logistics for onsite interviews and provide recruitment support across the organization as business needs require. The ideal candidate thrives in a fast-paced environment, excels at managing multiple priorities, and delivers exceptional customer service to both internal and external stakeholders.

Key Responsibilities

• Manage the recruitment and placement process for contract, contract-to-hire, and consulting positions
• Partner with hiring managers to understand staffing needs and identify qualified contract talent
• Build and maintain relationships with staffing agencies, clients, hiring managers, and independent contractors
• Facilitate offer, engagement, and assignment processes for contractors
• Monitor contractor start dates, assignment extensions, and contract end dates
• Ensure compliance with company policies and applicable onboarding requirements
• Maintain accurate contractor records and workforce reporting

Contractor Onboarding

• Coordinate all onboarding activities for contract workers, ensuring a positive and efficient start experience
• Partner with IT, hiring managers, security, and facilities teams to ensure equipment, system access, and workspace needs are fulfilled prior to start dates
• Track completion of required onboarding documentation and compliance requirements
• Serve as the primary point of contact for contractor onboarding inquiries
• Monitor onboarding metrics and identify opportunities for process improvement

Candidate Travel & Interview Coordination

• Coordinate travel arrangements for candidates participating in onsite interviews, including flights, hotels, ground transportation, and itineraries
• Prepare and distribute detailed interview schedules and candidate information packets
• Act as liaison between candidates, hiring managers, and recruiter
• Ensure a professional and exceptional candidate experience throughout the interview process
• Manage interview logistics including conference room scheduling, meals, and visitor coordination

Recruitment Support

• Assist with full-cycle recruiting activities for permanent positions as needed
• Source candidates through job boards, networking, referrals, and social media platforms
• Screen resumes and conduct initial candidate outreach
• Schedule interviews and coordinate communication between candidates and hiring teams
• Support employment branding initiatives, recruiting events, and talent pipeline development
• Maintain accurate applicant tracking system (ATS) records and recruiting metrics

Success in this Role

The successful Senior Staffing Specialist will serve as a trusted partner to hiring managers and staffing vendors, ensuring contractor positions are filled efficiently, onboarding processes run smoothly, and candidates experience a professional and welcoming hiring process while supporting broader recruiting initiatives across the organization.

Requirements

Required

• 5+ years of experience in recruiting, staffing, talent acquisition, workforce management, or related HR functions
• Experience supporting contingent workforce, contractor management, or staff augmentation programs
• Strong organizational and project management skills with exceptional attention to detail
• Excellent verbal and written communication skills
• Proficiency with Microsoft Office Suite and applicant tracking systems
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment

Preferred

• Experience working within an IT, technology services, consulting, or managed services organization
• Experience coordinating candidate travel and interview logistics
• Familiarity with onboarding platforms, HRIS systems, and contractor compliance processes
• Experience working with recruitment agencies and vendor management programs
• Bachelor's degree

Benefits

Coretek offers a comprehensive suite of Health Benefits, flexible PTO, 401K and an amazing and energizing workplace culture that is rich with opportunities for professional growth and development.