Senior Staff Assistant (Active Secret Clearance Required)

NextGig; Washington (District of Columbia); On-site; USD 65,000 - 95,000; Full time

Job summary

CMT Services, Inc. in Washington, DC, is seeking a Senior Staff Assistant to support the PPT DAS and Managing Directors, focusing on clearance processing, document management, and interoffice coordination.

This full-time role requires an active SECRET clearance, U.S. citizenship, and strong Microsoft Office skills; you will manage schedules, meetings, and reporting while ensuring policy compliance and high-quality communications.

Qualifications

• U.S. citizenship required.
• Active SECRET clearance required.
• 4 years of relevant experience.
• Proficient in Microsoft Office, including SharePoint and Outlook.
• Experience preparing Department papers and briefing memos.

Responsibilities

• Read, analyze, and route memos, submissions, and reports.
• Manage SharePoint/ETS taskers and ensure clearances are obtained.
• Distribute papers to PPT offices and gather information for clearances.
• Ensure papers meet department format and grammar guidelines.
• Monitor clearances across SharePoint, email, and Teams; address overdue items.
• Coordinate information flow among office, CA/FO, and federal agencies.

Skills

Strong written skills

Coordinate multiple lines of comms

Education

Bachelor's degree

Tools

Microsoft Office (SharePoint, Outlook)

Job description

ABOUT US:

CMT Services Inc. is a dynamic, small business supporting Federal, State, and Local government agencies. As an SBA-certified HUBZone, Woman Owned Small Business (WOSB), we deliver quality, professional services to support the missions and strategic business goals of our clients.

Position Title:

Senior Staff Assistant (Active Secret Clearance Required)

Location:

on-site Washington, DC 600 19th Street NW

Employment type:

Full-time

Requirements

Possess Active SECRET level Security Clearance.

Position Summary:

The Senior Staff Assistant to the PPT DAS and Managing Directors who leads the clearance of Department paper and guides other staff assistants.

Key Responsibilities:

• Read and analyze incoming memos, submissions and reports, and plan their distribution.
• Manage SharePoint/ETS taskers: assign them to the right divisions, confirm clearances below the MD/I and MD/S are obtained before moving up the chain, follow up and report status.
• Send CA Front Office (CA/FO) taskers, memos and papers to PPT offices to gather information and clearances.
• Check that each paper fully answers the tasking and follows Department and CA format and grammar guidance.
• Monitor clearances across SharePoint, email and MS Teams at the same time; clear past-due and short-fuse taskers.
• Direct the flow of information among the office, CA/FO, other Department entities and federal agencies.
• Store signed memos in the unclassified and sensitive libraries; maintain SharePoint and CAWeb.
• Schedule meetings, manage Outlook calendars and coordinate executive communications.
• Research regulations with independent judgment on program effectiveness and productivity.
• Attend weekly CA/FO meetings on clearance-system changes.
• Act as Special Assistant when the government Special Assistant is absent.
• Train working-level offices and PPT HQ admins on staff assistant processes.
• Lead clearance of high-visibility papers and resolve bottlenecks across PPT's 17 sections and CA/FO.
• Draft and edit senior-level correspondence, briefing papers and memos.
• Guide and train junior staff assistants on standards and processes.
• Adhere to all standards of conduct, internal controls, the Privacy Act, and requirements for safeguarding Personally Identifiable Information (PII).

Required Qualifications:

• U.S. citizenship.
• Maintain an Active SECRET clearance.
• 4 years of experience
• Proficient in Microsoft Office, including SharePoint and Outlook.
• Strong written editorial skills; ability to draft strategic communications for multiple audiences.
• Experience preparing Department papers, Understanding of Department paper, the clearance process and CA/PPT operations.
• Coordinate multiple lines of communication across organizations; meet deadlines in a fast-paced environment.
• Resourceful team player who also works effectively alone and exercises good judgment.
• Expert-level proficiency in all of the above.

Education

Bachelor's degree

Join Our Team:

At CMT Services, we believe that extraordinary results come from empowering exceptional people. If you're ready to lead innovative projects, solve complex challenges, and contribute to meaningful infrastructure development while advancing your career in a supportive, collaborative environment, we want to hear from you.

Disclaimer:

By submitting your resume for this job posting, you authorize CMT Services, Inc. to forward your resume to all applicable internal and external managers, agencies, and recruitment personnel for review and consideration to hire.