Senior Sheriff Admin & Civil Process Coordinator

Ultipro; Minnesota; On-site; USD 58,000 - 76,000; Full time

Job summary

The Chisago County Sheriff's Office seeks an experienced Sheriff’s Administrative Assistant/Civil Processor to provide confidential administrative support to the Sheriff and Chief Deputy. You will manage calendars, billing, civil process duties, and confidential records while coordinating with Human Resources and Finance.

Responsibilities include preparing reports, assisting in audits, and developing office procedures to improve efficiency in a full-time, on-site role at the Chisago County

Qualifications

• Knowledge of supervisory techniques and management of Human Resources.
• Thorough knowledge of Minnesota Data Practices Act; Minnesota Criminal Justice Information Systems; Minnesota Bureau of Criminal Apprehension; and requirements as they pertain to a law enforcement agency.
• Thorough knowledge of Criminal Justice Information Systems and National Crime Information Center services and operating procedure and ability to obtain (or already possess) current Minnesota Bureau of Criminal Apprehension Criminal Justice Information System Certification.
• Proficient in oral and written communication.
• Ability to respond and communicate effectively by adapting to different personality types.
• Ability to work independently.
• Ability to work under stressful situations concerning time deadlines, subject matter, and distressed individuals.

Responsibilities

• Provide administrative support for the Sheriff and Chief Deputy with a high degree of knowledge, confidentiality and judgment.
• Maintain Sheriff and Chief Deputy’s calendars, schedule meetings and appointments, administer official correspondence, coordinate travel arrangements and attend meetings pertinent to the operation of the Sheriff’s Office.
• Pre-approve all billing within the Sheriff’s Office.
• Complete the agency’s annual state audit in partnership with the County’s Director of Finance.
• Handle disbursements and credits within the Sheriff's Office to include Contract Policing, Grants, Forfeitures, Report Request fees, Gun Permit fees, Bullet Proof Vest Reimbursement, Off Duty Police Protection and Dangerous Dog Fees.
• Coordinate, prepare, and maintain confidential employee files, labor proposals, and confidential internal affairs files.
• Prepare and/or assist in planning and implementing special projects or procedures as assigned including working with the Sheriff and Chief Deputy on annual budget proposal, and projection of future needs for the office.
• Compile and prepare reports regarding statistical data related to the activities of the Sheriff’s Office.
• Responsible for records retention, in-house computerized records system, digital records imaging system, and work with the Sheriff and Chief Deputy to develop and implement office policies and procedures.
• Coordinate hiring, testing, and promotional positions in the Sheriff’s Office with Human Resources.
• Coordinate personnel issues with all new and existing positions within the Sheriff’s Office.
• Coordinator/Liaison between Sheriff’s Office and Chisago County Board and Administration, as well as other public safety and state agencies, communities, and their respective administration within Chisago County.
• Recommend and implement new methods, procedures, or strategies to solve work problems and improve productivity. Assess office needs and make recommendations to Sheriff and Chief Deputy regarding equipment, space, and staff requirements.
• Responsible for all Civil Process duties within the Sheriff’s Office. Handle all monies associated with Civil Process and the Auditor’s Office.
• Perform other duties and responsibilities as apparent or assigned.

Skills

Supervisory techniques

HR management

Minnesota Data Practices Act

CJIS knowledge

NCIC procedures

Oral and written communication

Adaptability

Independent work

Education

High School diploma or GED

Job description

The Chisago County Sheriff's Office seeks an experienced Sheriff’s Administrative Assistant/Civil Processor to provide confidential administrative support to the Sheriff and Chief Deputy. You will manage calendars, billing, civil process duties, and confidential records while coordinating with Human Resources and Finance.

Responsibilities include preparing reports, assisting in audits, and developing office procedures to improve efficiency in a full-time, on-site role at the Chisago County