Records & Civil Process Specialist

Theuniversityunion; Iowa (LA); On-site; USD 48,000 - 62,000; Full time

Job summary

Gilpin County's Sheriff’s Office seeks a Records Specialist to manage records, civil process, CHP permits, and related clerical tasks in a busy county office.

This full-time, non-exempt role trains staff, handles invoices and deposits, assists the public, and uses law enforcement software to keep confidential information secure. Hours are 40 per week; strong computer skills with Microsoft Office and Adobe PDF are required.

Qualifications

• High school diploma or equivalent required.
• Knowledge of law enforcement or judicial records and procedures desirable.
• Computer skills with Word, Excel, Publisher, and PDF handling.
• Ability to communicate clearly with the public and staff.

Responsibilities

• Acts as Civil Process Clerk and processes time-mandated documents.
• Maintains Concealed Handgun Permit (CHP) applications and background checks.
• Handles Accounts Payable, invoices, and department reporting.
• Prepares deposits and processes various financial transactions per policy.
• Operates standard office equipment and law enforcement software.
• Greet customers, answer calls, and provide accurate Sheriff’s Office information.
• Establishes and maintains office files and filing systems.
• Performs general administrative duties and supports training of new staff.

Skills

Public interaction

Records management

Office procedures

Customer service

Education

High school diploma or equivalent

Tools

Microsoft Office

Adobe PDF

Job description

Gilpin County's Sheriff’s Office seeks a Records Specialist to manage records, civil process, CHP permits, and related clerical tasks in a busy county office.

This full-time, non-exempt role trains staff, handles invoices and deposits, assists the public, and uses law enforcement software to keep confidential information secure. Hours are 40 per week; strong computer skills with Microsoft Office and Adobe PDF are required.