Sheriff's Administrative Assistant/Civil Processor

Ultipro; Minnesota; On-site; USD 58,000 - 76,000; Full time

Job summary

The Chisago County Sheriff's Office seeks an experienced Sheriff’s Administrative Assistant/Civil Processor to provide confidential administrative support to the Sheriff and Chief Deputy. You will manage calendars, billing, civil process duties, and confidential records while coordinating with Human Resources and Finance.

Responsibilities include preparing reports, assisting in audits, and developing office procedures to improve efficiency in a full-time, on-site role at the Chisago County

Qualifications

• Knowledge of supervisory techniques and management of Human Resources.
• Thorough knowledge of Minnesota Data Practices Act; Minnesota Criminal Justice Information Systems; Minnesota Bureau of Criminal Apprehension; and requirements as they pertain to a law enforcement agency.
• Thorough knowledge of Criminal Justice Information Systems and National Crime Information Center services and operating procedure and ability to obtain (or already possess) current Minnesota Bureau of Criminal Apprehension Criminal Justice Information System Certification.
• Proficient in oral and written communication.
• Ability to respond and communicate effectively by adapting to different personality types.
• Ability to work independently.
• Ability to work under stressful situations concerning time deadlines, subject matter, and distressed individuals.

Responsibilities

• Provide administrative support for the Sheriff and Chief Deputy with a high degree of knowledge, confidentiality and judgment.
• Maintain Sheriff and Chief Deputy’s calendars, schedule meetings and appointments, administer official correspondence, coordinate travel arrangements and attend meetings pertinent to the operation of the Sheriff’s Office.
• Pre-approve all billing within the Sheriff’s Office.
• Complete the agency’s annual state audit in partnership with the County’s Director of Finance.
• Handle disbursements and credits within the Sheriff's Office to include Contract Policing, Grants, Forfeitures, Report Request fees, Gun Permit fees, Bullet Proof Vest Reimbursement, Off Duty Police Protection and Dangerous Dog Fees.
• Coordinate, prepare, and maintain confidential employee files, labor proposals, and confidential internal affairs files.
• Prepare and/or assist in planning and implementing special projects or procedures as assigned including working with the Sheriff and Chief Deputy on annual budget proposal, and projection of future needs for the office.
• Compile and prepare reports regarding statistical data related to the activities of the Sheriff’s Office.
• Responsible for records retention, in-house computerized records system, digital records imaging system, and work with the Sheriff and Chief Deputy to develop and implement office policies and procedures.
• Coordinate hiring, testing, and promotional positions in the Sheriff’s Office with Human Resources.
• Coordinate personnel issues with all new and existing positions within the Sheriff’s Office.
• Coordinator/Liaison between Sheriff’s Office and Chisago County Board and Administration, as well as other public safety and state agencies, communities, and their respective administration within Chisago County.
• Recommend and implement new methods, procedures, or strategies to solve work problems and improve productivity. Assess office needs and make recommendations to Sheriff and Chief Deputy regarding equipment, space, and staff requirements.
• Responsible for all Civil Process duties within the Sheriff’s Office. Handle all monies associated with Civil Process and the Auditor’s Office.
• Perform other duties and responsibilities as apparent or assigned.

Skills

Supervisory techniques

HR management

Minnesota Data Practices Act

CJIS knowledge

NCIC procedures

Oral and written communication

Adaptability

Independent work

Education

High School diploma or GED

Job description

Sheriff's Administrative Assistant/Civil Processor

Job Category: Sheriff's Office

Requisition Number: SHERI001365

• Full-Time
• On-site

Locations

Showing 1 location

Center City, MN 55012, USA

Description

Closing Date: October 14, 2026
$27.64 to $36.40 DOQ

Title: Sheriff's Administrative Assistant/Civil Processor

Updated: 09/2026

Department: Sheriff

Reports to: Sheriff and Chief Deputy

Position Status: Full-time; Appointed; Non-Union

Job Location: Chisago County Government Center, Center City MN

Position Objective

Performs intermediate work preparing, maintaining, entering data, and updating civil process documents, accounting for various monies collected, serving as confidential administrative support for the Sheriff and Chief Deputy, maintaining files and records, and related work. Work is performed under the limited supervision of Sheriff and Chief Deputy.

Essential Functions

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable an individual with disabilities to perform the essential functions.

• Provide and coordinate administrative support for the Sheriff and Chief Deputy which requires a high degree of knowledge, confidentiality and judgment.
• Maintain Sheriff and Chief Deputy’s calendars, schedule meetings and appointments, administer official correspondence, coordinate travel arrangements and attend meetings pertinent to the operation of the Sheriff’s Office.
• Pre-approve all billing within the Sheriff’s Office.
• Complete the agency’s annual state audit in partnership with the County’s Director of Finance.
• Handle disbursements and credits within the Sheriff's Office to include Contract Policing, Grants, Forfeitures, Report Request fees, Gun Permit fees, Bullet Proof Vest Reimbursement, Off Duty Police Protection and Dangerous Dog Fees.
• Coordinate, prepare, and maintain confidential employee files, labor proposals, and confidential internal affairs files.
• Prepare and/or assist in planning and implementing special projects or procedures as assigned including working with the Sheriff and Chief Deputy on annual budget proposal, and projection of future needs for the office.
• Compile and prepare reports regarding statistical data related to the activities of the Sheriff’s Office.
• Responsible for records retention, in-house computerized records system, digital records imaging system, and work with the Sheriff and Chief Deputy to develop and implement office policies and procedures.
• Coordinate hiring, testing, and promotional positions in the Sheriff’s Office with Human Resources.
• Coordinate personnel issues with all new and existing positions within the Sheriff’s Office.
• Coordinator/Liaison between Sheriff’s Office and Chisago County Board and Administration, as well as other public safety and state agencies, communities, and their respective administration within Chisago County.
• Recommend and implement new methods, procedures, or strategies to solve work problems and improve productivity. Assess office needs and make recommendations to Sheriff and Chief Deputy regarding equipment, space, and staff requirements.
• Responsible for all Civil Process duties within the Sheriff’s Office. Handle all monies associated with Civil Process and the Auditor’s Office.
• Perform other duties and responsibilities as apparent or assigned.

Knowledge, Skills, and Abilities

• Knowledge of supervisory techniques and management of Human Resources.
• Thorough knowledge of Minnesota Data Practices Act; Minnesota Criminal Justice Information Systems; Minnesota Bureau of Criminal Apprehension; and requirements as they pertain to a law enforcement agency.
• Thorough knowledge of Criminal Justice Information Systems and National Crime Information Center services and operating procedure and ability to obtain (or already possess) current Minnesota Bureau of Criminal Apprehension Criminal Justice Information System Certification.
• Proficient in oral and written communication.
• Ability to respond and communicate effectively by adapting to different personality types.
• Ability to work independently.
• Ability to work under stressful situations concerning time deadlines, subject matter, and distressed individuals.

Desired Minimum Qualifications

High School diploma or GED and moderate experience, or a combination of equivalent education and experience.

Special Qualifications

• Ability to type 60 wpm
• Previous experience in law enforcement or public safety setting
• Experience working with confidential or sensitive information
• Strong attention to detail and accuracy
• Knowledge of public records and data practices

Tools and Equipment Used

Calculator, personal computer, computer terminal, copy machine, telephone, standard office equipment, facsimile machine.

Working Conditions

The characteristics listed below are representative of the physical demands, physical agility, sensory requirements, and environmental exposures required by an individual to successfully perform the essential duties of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties.

• This classification occasionally involves physical agility requirements such as: climbing, stooping, kneeling, crouching, crawling, reaching, pushing, pulling, repetitive motions and manual dexterity.
• Sensory requirements include standard vision requirements; vocal communication is required for expressing ideas by means of the spoken word; and hearing is required to perceive information at normal spoken word levels.

Physical Exertion (Pounds)

Up to 10

Occasional

Up to 25

Seldom

Up to 50

Seldom

Up to 100

Seldom

100 or more

Seldom

Applicants for appointment to this position will be required to submit a formal application and may be subject to rating of education and experience, oral interview and/or reference check, background investigation, criminal history check, drug testing. Job related tests may be required of any applicant.

The duties listed above are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

This job description does not constitute an employment agreement between the employer and employee as is subject to change by the employer as the needs of the employer and requirements of the job change.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.