Senior Secretary — Vital Records & Public Health Admin

South Dakota State Government; Pierre (SD); On-site; USD 28,000 - 33,000; Full time

Benefits offered by this job

Health insurance

Paid holidays

Vacation and sick leave

Retirement benefits

Job summary

Department of Health in Pierre, SD, is seeking a Senior Secretary to provide advanced administrative support for the Office of Vital Records. You will process vital records requests, coordinate marriage registrations, and maintain records in the state system, handling inquiries from the public and stakeholders with discretion and accuracy.

The role emphasizes confidentiality, adherence to statutes, and efficient, confidential operations; the ideal candidate will have strong organizational and

Qualifications

• Strong organizational, interpersonal, and communication skills.
• Experience coordinating multiple priorities in a fast-paced environment.
• Exceptional attention to detail and accuracy.
• Excellent customer service skills with the ability to work professionally with diverse audiences.

Responsibilities

• Process online and mailed vital record requests.
• Coordinate marriage registration activities and maintain records in the vital records system.
• Respond to inquiries from public, healthcare facilities, and other stakeholders; ensure compliance with state statutes and procedures.
• Support office administration by monitoring workflows and assisting with training and onboarding.

Skills

Organization skills

Interpersonal skills

Attention to detail

Customer service

Discretion

Problem solving

Policy interpretation

Computer proficiency

Tools

Office software

Vital records systems

Job description

Department of Health in Pierre, SD, is seeking a Senior Secretary to provide advanced administrative support for the Office of Vital Records. You will process vital records requests, coordinate marriage registrations, and maintain records in the state system, handling inquiries from the public and stakeholders with discretion and accuracy.

The role emphasizes confidentiality, adherence to statutes, and efficient, confidential operations; the ideal candidate will have strong organizational and