School Office Specialist - St. Rose Elementary

St. Charles Parish Public Schools; St. Rose (LA); On-site; USD 30,000 - 42,000; Full time

Job summary

St. Charles Parish Public Schools seeks a dedicated School Office Specialist to provide confidential administrative support to the school-site principal and district administrators.

You will manage communications, coordinate meetings, and maintain records with accuracy and discretion. Proficiency in Microsoft Office and Google Drive, plus strong written and verbal communication, data entry, and multitasking, are essential.

Qualifications

• High school diploma or equivalent required.
• Proficient in Microsoft Office Suite and Google Drive.
• Strong verbal and written communication skills.

Responsibilities

• Provide complex and confidential secretarial and administrative support to the school-site principal and other administrators.
• Convey information to staff, students and parents regarding school functions and procedures to ensure efficient operation.
• Greet visitors and act as ambassador of New Sarpy Elementary and St. Charles Parish Public Schools.
• Compile data from various sources to prepare reports and inform Principal/administrators.
• Coordinate projects, meetings, travel, and accommodations as needed.
• Maintain manual and electronic documents, files and records with up-to-date data while complying with legal requirements.

Skills

Secretarial skills

Verbal & written communication

Time management

Data entry

Multitasking

Relationship building

Education

High School diploma

Tools

Microsoft Office Suite

Google Drive

Job description

Responsibilities:

• Provide complex and confidential secretarial and administrative support to the school-site principal and other administrators, including but not limited to:
• Convey information to staff, students and parents regarding school functions and procedures to ensure efficient operation
• Provide welcoming, accurate and helpful support to all visitors as an ambassador of New Sarpy Elementary and St. Charles Parish Public Schools
• Compile data from a wide variety of sources to prepare reports, make recommendations and prepare information for the principal and administrators (of both confidential and non-confidential nature)
• Coordinate projects, functions or program components (ex: meetings, in-service events, conferences, travel/accommodations)
• Maintain a variety of manual and electronic documents, files and records in order to provide up-to-date data or historical reference while adhering to legal requirements
• Present information on administrative procedures in order to orient new personnel and/or disseminate information to existing personnel

Requirements:

• High School diploma, equivalent, or the ability to obtain diploma or equivalent within 12 months of employment
• Proficient in secretarial skills including:
  • Ability to operate Microsoft Office Suite
  • Knowledge and use of Google Drive
  • Effective verbal and written communication skills
• Ability to manage multiple projects and time-lines simultaneously
• Ability to effectively and efficiently perform multiple forms of data entry using various computer applications
• Ability to maintain positive relationships with all stakeholders

District Commitment:

• District on-boarding session
• School-based transition support
• District and school-based in-service/professional development sessions
• Annual SOS (School Office Specialist) summer training session and mid-year training session
• Professional development opportunities in various software/programs or school-based initiative support training

It shall be the policy of the St. Charles Parish School Board that no person shall, on the basis of race, color, national origin, sex, age, disability, religion or veteran status be denied the benefits of, or be subject to, discrimination in regard to employment, retention, promotion, transfer, or dismissal in any educational program or activity under the jurisdiction of the Board.