Principal Secretary

Applitrack; United States; On-site; USD 32,000 - 48,000; Full time

Job summary

Applitrack is seeking an organized school office administrator to support the elementary school’s administrative staff. You will handle clerical tasks, attendance logs, calendars, and communications, while assisting students, teachers, and families.

The role requires a high school diploma or GED, basic accounting knowledge, and strong organizational skills. It offers routine scheduling, data entry, and collaboration with campus staff.

Qualifications

• Education: High school diploma or GED.
• General office knowledge required.
• Knowledge of basic accounting principles.
• Proficient with spreadsheets and databases.
• Ability to follow verbal and written instructions.
• Ability to adapt to changing tasks with some direction.
• Strong organizational and interpersonal skills.

Responsibilities

• Prepare written correspondence, forms, schedules, or reports using a computer.
• Prepare instructional materials, meeting agendas, class lists, and campus communications.
• Maintain daily teacher attendance logs and substitute records.
• Process personnel time records including leave requests for Principal approval.
• Maintain school calendar of events via website and bulletin boards.
• Schedule meetings and manage the Principal's calendar.
• Assist students, teachers, and parents as needed.
• Receive calls, relay messages, and route to staff.
• Greet and direct campus visitors per district policy.
• Maintain files (physical and computerized) including mailing lists and student records.
• Update handbooks and policy manuals as assigned.
• Act as backup for other office personnel.
• Perform routine bookkeeping and campus budget records.
• Prepare and process purchase orders.
• Receive, store, and issue supplies and equipment.
• Maintain inventory of assets and supplies.
• Coordinate faculty meetings and campus events, including fundraising.

Skills

Office procedures

Keyboarding

File maintenance

Spreadsheets

Databases

Word processing

Communication skills

Multi-tasking

Prioritization

Organization

Education

High School Diploma or GED

Job description

Primary Purpose:

Ensure efficient operation of elementary school administrative office and provide clerical services for school's administrative staff.

Qualifications:

• Education/Certification: High school diploma or GED
• Special Knowledge/Skills: Knowledge of general office procedures
• Knowledge of basic accounting principles
• Proficient keyboarding and file maintenance skills
• Ability to use software to develop spreadsheets and databases, and do word processing
• Ability to follow verbal and written instructions
• Ability to perform a variety of tasks often changing assignment on short notice with some direction
• Ability to prioritize workflow to address the multiple needs of the supervisor or the department
• Ability to multi-task numerous complex administrative activities
• Effective organizational, communication, and interpersonal skills

Experience:

• Two (2) years secretarial experience

Major Responsibilities and Duties:

• Prepare written correspondence, forms, schedules, or reports using personal computer.
• Prepare instructional materials, meeting agendas, class lists, and campus communication as requested.
• Maintain a daily teacher attendance log and records for substitute teachers.
• Monitor and process personnel time records including leave requests and reports for Principal approval.
• Maintain school calendar of events via website and campus bulletin boards.
• Schedule meetings and appointments and maintain calendar for principal.
• Assist students, teachers, and parents as needed.
• Receive incoming calls, take reliable and accurate messages, and route to appropriate staff.
• Greet and direct campus visitors according to district policy.
• Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.
• Update handbooks, policy manuals, and other documents as assigned.
• Act as backup for other office personnel.
• Perform routine bookkeeping tasks and maintain campus budget records.
• Prepare and process purchase orders.
• Receive, store, and issue supplies and equipment.
• Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity records.
• Assist with coordination of faculty meetings and campus activities including fundraising.
• Maintain inventory of fixed assets, equipment, and supplies.
• Sort, distribute, or deliver mail and other documents.
• Administer medication to students, check temperatures, and notify parents of student illness in nurse's absence.
• Maintain office machinery (copiers, poster machine, laminator) and order supplies.
• Maintain consistent punctuality and regular attendance.
• Maintain confidentiality of all student, staff, and other District information.
• Maintain positive community relations by establishing positive rapport with students and parents.
• Attend and participate in faculty meetings, staff development and serve on staff committees as required.
• The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities, duties, and skills required.

Applicants for all positions are considered without regard to race, color, sex (including pregnancy), national origin, religion, age, disability, genetic information, veteran or military status, or any other legally protected status. Additionally, the district does not discriminate against an applicant who acts to oppose such discrimination or participates in the investigation of a complaint related to a discriminating employment practice.The following person has been designated to handle inquiries regarding the non-discrimination policies: Director of Human Resources, 208E. Brier St. Burnet, TX 78611; 512-756-2124.