Child Welfare and Attendance Secretary

St. Charles Parish Public Schools; Lone Star (LA); On-site; USD 32,000 - 52,000; Full time

Job summary

St. Charles Parish Public Schools is seeking an Administrative Secretary to support Child Welfare and Attendance operations.

The role involves compiling data, preparing reports, and processing requests to ensure timely service delivery. Responsibilities include maintaining both manual and electronic records, disseminating information per guidelines, tracking expenditures for reimbursements, and responding to inquiries from district staff, schools, and the public.

Qualifications

• High school diploma or equivalent required.
• Experience in secretarial/clerical roles and reception preferred.
• Proficient in MS Office and multiple software programs; strong communication.

Responsibilities

• Compile data to prepare reports or process requests for Child Welfare and Attendance.
• Maintain manual and electronic documents for up-to-date information.
• Process documents to disseminate information per guidelines.
• Track expenditures and submit reimbursement documents.
• Respond to inquiries to provide information and direction.
• Maintain inventory of supplies for department staff.

Skills

Verbal and written communication

Multitasking & deadline management

Clerical secretarial skills

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

Other district software

Job description

Responsibilities

• Compile data in order to prepare reports or process requests for the various needs in Child Welfare and Attendance operations
• Maintain both manual and electronic documents and files to provide up-to-date information or historical references in accordance with administrative guidelines and legal requirements
• Process a variety of documents and materials in order to disseminate information in compliance with established administrative guidelines.
• Tracks expenditures, submitting documents for reimbursement for the purpose of ensuring accurate and current budget information.
• Respond to inquiries from a variety of internal and external parties (e.g. district staff, schools, government agencies, general public, students, etc.) to provide information, facilitate communication and/or provide direction
• Maintain inventory of supplies and materials to ensure availability for all department staff

Certification Requirements

• High school diploma, equivalent, or the ability to obtain diploma or equivalent within 12 months of employment
• Previous secretarial/clerical and reception experience
• Proficient in secretarial/clerical skills including:
• - Advanced knowledge of Microsoft Office Suite and various software programs
• - Effective verbal and written communication skills
• - Ability to manage multiple projects and deadlines while maintaining attention to details
• Must be available to work overtime

District Support & Commitment

• District on-boarding session
• Central office based transition support
• Monthly Support Staff/ Secretary update meetings
• District based in-service and professional development sessions
• Professional development opportunities in various software/programs or district based initiative support training

It shall be the policy of the St. Charles Parish School Board that no person shall, on the basis of race, color, national origin, sex, age, disability, religion or veteran status be denied the benefits of, or be subject to, discrimination in regard to employment, retention, promotion, transfer, or dismissal in any educational program or activity under the jurisdiction of the Board.