Senior School Office Administrator

Madison Metropolitan School District; Madison (WI); On-site; USD 54,000 - 66,000; Full time

Job summary

Madison Metropolitan School District seeks a dedicated secretarial professional to support the Van Hise Elementary and Middle School Operations offices. The role centers on clerical duties, attendance tracking, budgeting support, and effective communication with staff, parents, and students.

Under supervision of the Principal, duties include managing records, scheduling meetings, handling correspondence, and maintaining office systems.

Qualifications

• 3 years successful secretarial experience or a combination of secretarial experience and formal secretarial training equivalent to 3 years, including computer mastery
• 1 year bookkeeping/accounting experience
• Prior secretarial management experience
• Experience working in a school setting with demonstrated cultural competence in working with a diverse family population
• Experience working cross-culturally and/or commitment to work toward one's own cultural competence

Responsibilities

• Manage a welcoming and professional main office atmosphere where parent/guardian, student and community member concerns are addressed quickly and efficiently
• Manage, record, and monitor student attendance and track areas of concern & follow through with phone calls and promote District attendance goals
• Manage various district budgets including Formula, Title I, SIP, Staff Development, Donations, etc., ensuring proper guidelines are being used throughout the school and the use of procurement cards
• Work with the Student Services Team to execute and schedule parent meetings including truancy meetings
• Maintain and generate school checks, financial account records, and bank deposits per District money handling procedures
• Seek resources requested and complete task of ordering a large variety of school purchasing needs through District and external suppliers

Skills

Office administration

Communication

Attention to detail

Time management

Customer service

Tools

Microsoft Office

Infinite Campus

Kronos

Munis

Gmail

Job description

Madison Metropolitan School District seeks a dedicated secretarial professional to support the Van Hise Elementary and Middle School Operations offices. The role centers on clerical duties, attendance tracking, budgeting support, and effective communication with staff, parents, and students.

Under supervision of the Principal, duties include managing records, scheduling meetings, handling correspondence, and maintaining office systems.