Senior Administrative Clerk - School Operations

Wifca; Madison, Northern (WI, KY); Hybrid; USD 37,000 - 53,000; Full time

Job summary

Madison Metropolitan School District (MMSD) is seeking a highly organized Middle School Operations Assistant for Van Hise Elementary. The role supports the Principal with secretarial and clerical tasks, attendance tracking, and budget management in a busy main office.

Applicants should have a passion for learning, strong communication skills, and the ability to coordinate with school services. This non-exempt, full-time position emphasizes confidentiality and professional customer service in a

Qualifications

• 3 years successful secretarial experience or equivalent training and computer mastery.
• Experience in school settings and diverse family populations is preferred.
• Keyboarding skills tests may be used in candidate evaluation.

Responsibilities

• Manage welcoming main office atmosphere and address concerns promptly.
• Record and monitor student attendance and contact families as needed.
• Maintain school financial records, budgets, and deposits per procedures.
• Coordinate parent meetings with Student Services and truancy teams.
• Prepare memos, newsletters, and weekly bulletins for staff and families.
• Administer duties related to student records, registrations, and fees.

Skills

Microsoft Office

Keyboarding

Office administration

Data management

Education

Secretarial experience (3 years)

Tools

Oasys

School Messenger

Class 7

Kronos

Munis

Infinite Campus

Microsoft Suite

Job description

Madison Metropolitan School District (MMSD) is seeking a highly organized Middle School Operations Assistant for Van Hise Elementary. The role supports the Principal with secretarial and clerical tasks, attendance tracking, and budget management in a busy main office.

Applicants should have a passion for learning, strong communication skills, and the ability to coordinate with school services. This non-exempt, full-time position emphasizes confidentiality and professional customer service in a