Senior School Office Administrator

Madison Metropolitan School District; Madison (WI); On-site; USD 37,000 - 53,000; Full time

Job summary

The Madison Metropolitan School District (MMSD) is seeking a hardworking middle school operations secretary for Toki Middle. The role focuses on front-office duties, attendance tracking, and financial record keeping in a dynamic school setting.

Ideal candidates will have proven secretarial experience, familiarity with district software, and strong communication skills to support staff, families, and students effectively.

Qualifications

• 3 years successful secretarial experience or equivalent training
• 1 year bookkeeping/accounting experience
• Prior secretarial management experience
• Experience in a school setting with diverse families
• Willingness to learn and support district goals

Responsibilities

• Maintain a welcoming main office atmosphere and address concerns
• Record and monitor student attendance; follow up as needed
• Manage district budgets and procurement card usage
• Schedule parent meetings with the Student Services Team
• Maintain school checks, financial records, and deposits
• Order supplies from district and external vendors
• Maintain inventory and order replacements
• Handle student records, registrations, and fees
• Assist in attendance and recordsletter production
• Prepare memos, newsletters, and weekly bulletins
• Support behavior communications and student health tasks
• Other related duties as assigned

Skills

Infinite Campus proficiency

Office software proficiency

Strong communication

Attendance record keeping

Budgeting knowledge

Tools

Infinite Campus

Oasys

School Messenger

Class 7

Kronos

Munis

Subfinder

Microsoft Suite

Publisher

Gmail

Google Docs

Job description

The Madison Metropolitan School District (MMSD) is seeking a hardworking middle school operations secretary for Toki Middle. The role focuses on front-office duties, attendance tracking, and financial record keeping in a dynamic school setting.

Ideal candidates will have proven secretarial experience, familiarity with district software, and strong communication skills to support staff, families, and students effectively.