Senior Recruiting Coordinator - Onsite Austin, Unlimited PTO

Neurophos, Inc.; Austin (TX); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Health plan premiums covered for you &

HSA contributions

Unlimited PTO

401(k) matching

Stock options

Voluntary benefits: Dental, Vision, LI

Personalized benefits

Job summary

Neurophos, Inc. in Austin, TX, is seeking a Senior Recruiting Coordinator to scale our Talent team. You will own scheduling, pipeline management, ATS hygiene, onsite experience, and interview process improvements. This is the first dedicated coordinator, with opportunity to define the function and build scalable systems.

You'll coordinate travel, book labs and tours, and support a growing team, aiming to hire at least 10 people per month in 2027. This onsite role requires five days per week.

Qualifications

• 4+ years coordinating technical interviews at a startup or high-growth company.
• Hands-on ownership of a modern ATS (Ashby strongly preferred), including reporting.
• Experience supporting a distributed hiring team or multiple hiring sites.
• Demonstrated experience running in-person onsite interview days, including booking candidate travel and troubleshooting on the day of.
• Track record of designing or improving a recruiting process: playbooks, templates, or workflow changes.
• Proficiency in Google or Outlook calendaring to resolve conflicts across calendars.
• Strong judgment in triaging tasks and prioritizing overlapping requests.
• Proven discretion with confidential candidate, compensation, and personnel information.
• Based in or able to relocate to Austin, able to work onsite five days per week.

Responsibilities

• Support the Senior Director of Talent & Recruiting and two Lead Technical Recruiters.
• Own interview scheduling across roles, including onsites.
• Run the onsite candidate day in Austin: greet candidates, manage the loop, coordinate lab and facility tours with engineering hosts.
• Book and reconcile candidate travel, lodging, and interview-day expenses, and act as the candidate's point of contact for logistics.
• Schedule debriefs, collect interviewer feedback, and keep candidates updated at every stage.
• Maintain Ashby as the source of truth by enforcing pipeline hygiene, stage accuracy, and data integrity.
• Build out processes and systems such as scheduling playbooks, interview loop templates, and interviewer-facing guides.
• Drive continuous improvement of our workflows and processes.
• Onboard new interviewers and hiring managers to our interviewing workflow.

Skills

Recruiting coordination

Ashby ATS

Interview scheduling

Onsite interview days

Process improvement

Calendar management

Data hygiene

Stakeholder communication

Relocation to Austin

Tools

Ashby ATS

Job description

Neurophos, Inc. in Austin, TX, is seeking a Senior Recruiting Coordinator to scale our Talent team. You will own scheduling, pipeline management, ATS hygiene, onsite experience, and interview process improvements. This is the first dedicated coordinator, with opportunity to define the function and build scalable systems.

You'll coordinate travel, book labs and tours, and support a growing team, aiming to hire at least 10 people per month in 2027. This onsite role requires five days per week.