Senior Recruiting Coordinator

Neurophos, Inc.; Austin (TX); On-site; USD 70,000 - 110,000; Full time

Benefits offered by this job

Health plan premiums covered for you &

HSA contributions

Unlimited PTO

401(k) matching

Stock options

Voluntary benefits: Dental, Vision, LI

Personalized benefits

Job summary

Neurophos, Inc. in Austin, TX, is seeking a Senior Recruiting Coordinator to scale our Talent team. You will own scheduling, pipeline management, ATS hygiene, onsite experience, and interview process improvements. This is the first dedicated coordinator, with opportunity to define the function and build scalable systems.

You'll coordinate travel, book labs and tours, and support a growing team, aiming to hire at least 10 people per month in 2027. This onsite role requires five days per week.

Qualifications

• 4+ years coordinating technical interviews at a startup or high-growth company.
• Hands-on ownership of a modern ATS (Ashby strongly preferred), including reporting.
• Experience supporting a distributed hiring team or multiple hiring sites.
• Demonstrated experience running in-person onsite interview days, including booking candidate travel and troubleshooting on the day of.
• Track record of designing or improving a recruiting process: playbooks, templates, or workflow changes.
• Proficiency in Google or Outlook calendaring to resolve conflicts across calendars.
• Strong judgment in triaging tasks and prioritizing overlapping requests.
• Proven discretion with confidential candidate, compensation, and personnel information.
• Based in or able to relocate to Austin, able to work onsite five days per week.

Responsibilities

• Support the Senior Director of Talent & Recruiting and two Lead Technical Recruiters.
• Own interview scheduling across roles, including onsites.
• Run the onsite candidate day in Austin: greet candidates, manage the loop, coordinate lab and facility tours with engineering hosts.
• Book and reconcile candidate travel, lodging, and interview-day expenses, and act as the candidate's point of contact for logistics.
• Schedule debriefs, collect interviewer feedback, and keep candidates updated at every stage.
• Maintain Ashby as the source of truth by enforcing pipeline hygiene, stage accuracy, and data integrity.
• Build out processes and systems such as scheduling playbooks, interview loop templates, and interviewer-facing guides.
• Drive continuous improvement of our workflows and processes.
• Onboard new interviewers and hiring managers to our interviewing workflow.

Skills

Recruiting coordination

Ashby ATS

Interview scheduling

Onsite interview days

Process improvement

Calendar management

Data hygiene

Stakeholder communication

Relocation to Austin

Tools

Ashby ATS

Job description

About Neurophos

The demand for new data centers and AI compute is rapidly outpacing the planet's energy capacity. Digital solutions are hitting a power wall as we approach the physical limits of traditional silicon. Conquering this bottleneck means rethinking the fundamental architecture of inference compute. The industry's current path can't meet the need, so we're taking a different approach.

Instead of traditional electronic circuits, we use silicon photonics and an active, programmable metasurface to perform matrix multiplications at the speed of light. Our optical cells are 10,000x smaller than traditional photonic components, enabling unprecedented density. By using photonics instead of electricity, our chips become more efficient as they scale. This architecture will deliver up to 100 times the energy efficiency of existing solutions while significantly improving performance for large-scale AI inference.

We’ve assembled a world-class team of industry veterans and recently raised a $110M Series A led by Gates Frontier. Participants include M12 (Microsoft’s Venture Fund), Carbon Direct Capital, Aramco Ventures, Bosch Ventures, Tectonic Ventures, Space Capital, and others.

Join us and shape the future of computing!

Location: Austin, TX. Full-time onsite position.

Reports To: Senior Director of Talent & Recruiting

FLSA Status: Non-Exempt, hourly. Overtime eligible

Position Overview

We’re looking for a Senior Recruiting Coordinator to join our Talent team to help us scale. We’ve grown 4x in a year and will likely do the same again next year. We need a team member focused on keeping candidates engaged in our process, creating a great experience, and moving them forward quickly. This role will own scheduling, pipeline management, ATS data hygiene, onsite experience, and continuous improvement in our interviewing process. This will be the first dedicated recruiting coordinator at Neurophos, and this person will have the opportunity to define the function and build the systems and standards that will be used going forward.

Key Responsibilities

• Support the Senior Director of Talent & Recruiting and two Lead Technical Recruiters. Our goal is to hire at least 10 people per month in 2027, likely more.

• Own interview scheduling across roles, including onsites.

• Run the onsite candidate day in Austin: greet candidates, manage the loop, coordinate lab and facility tours with engineering hosts.

• Book and reconcile candidate travel, lodging, and interview-day expenses, and act as the candidate's point of contact for logistics.

• Schedule debriefs, collect interviewer feedback, and keep candidates updated at every stage.

• Maintain Ashby as the source of truth by enforcing pipeline hygiene, stage accuracy, and data integrity to ensure trustworthy funnel reporting.

• Build out processes and systems such as scheduling playbooks, interview loop templates, and interviewer-facing guides.

• Drive continuous improvement of our workflows and processes.

• Onboard new interviewers and hiring managers to our interviewing workflow.

Qualifications

• 4+ years coordinating technical interviews at a startup or high-growth company.

• Hands-on ownership of a modern ATS (Ashby strongly preferred), including reporting.

• Experience supporting a distributed hiring team or multiple hiring sites.

• Demonstrated experience running in-person onsite interview days, including booking candidate travel and troubleshooting on the day of.

• Track record of designing or improving a recruiting process: playbooks, templates, or workflow changes.

• Proficiency in Google or Outlook calendaring at a level where you can resolve conflicts across calendars without escalating.

• Strong judgment in triaging tasks and prioritizing overlapping requests.

• Proven discretion with confidential candidate, compensation, and personnel information.

• Based in or able to relocate to Austin, able to work onsite five days per week.

Preferred Skills

• Experience coordinating loops for principal, staff, and executive-level candidates.

• Familiarity with scheduling automation or AI recruiting tools.

What We Offer

This is an opportunity to play a pivotal role in an innovative startup redefining the future of AI hardware. Work on game-changing technology at the intersection of photonics and AI as part of a collaborative, brilliant team. You’ll contribute to a platform that redefines computational performance and accelerates the future of artificial intelligence. Come help us bring this transformative technology to the world.

Benefits

Join a team that invests in your future and your well-being. At Neurophos, we offer:

• 100% coverage of base health plan premiums for you and your dependents, plus HSA contributions.

• Unlimited PTO. No rigid vacation banks, just a focus on delivery.

• 401(k) matching and stock option opportunities to ensure our success is your success.

• Full suite of voluntary benefits, including Dental, Vision, Life, Hospital, Critical Illness, and Accident insurance.

• Personalized Benefits. Choose the plans that fit your life and take the cash back for those that don’t.