HR Operations & Recruiting Specialist

Propel Recruitment LLC; California (MO); On-site; USD 61,992 - 82,656; Full time

Job summary

A human resources consulting firm in Missouri seeks an HR Operations Specialist to coordinate recruiting and support HR processes. The role requires a bachelor's degree and 5+ years of HR experience, focusing on candidate communication and maintaining HRIS records. Ideal candidates will have strong coordination skills and attention to detail while enhancing employee experiences in a dynamic environment.

Qualifications

• 5+ years of HR or recruiting operations experience.
• Experience with HRIS and ATS systems.
• Familiarity with U.S. immigration processes preferred.

Responsibilities

• Coordinate interviews and communicate with candidates.
• Prepare and issue offer letters.
• Serve as a primary point of contact for HR inquiries.

Skills

Coordination skills

Communication skills

Attention to detail

Interpersonal skills

Education

Bachelor's degree in Human Resources, Business Administration, or related field

Tools

HRIS systems (e.g., UKG, ADP)

ATS systems (e.g., Lever, Ashby)

Job description

Base pay range

$45.00/hr - $60.00/hr

Direct message the job poster from Propel Recruitment LLC

Department: People Operations / Full-Time / Onsite / Temp to Hire

About the Role

We are seeking an HR Operations Specialist to support and enhance the employee experience while helping build a strong talent pipeline. This role focuses on recruiting coordination, HR operations, and immigration support, providing an excellent opportunity for a detail-oriented professional to thrive in a fast-paced, dynamic environment.

Key Responsibilities

• Coordinate interviews, manage scheduling, and communicate with candidates alongside hiring managers.
• Prepare and issue offer letters, ensuring a smooth handoff to onboarding.
• Maintain accurate records in ATS and HRIS systems.
• Identify opportunities to streamline recruiting processes and improve efficiency.
• Enhance candidate experience through timely communication and consistent follow-through.
• Support recruiting metrics and reporting to track pipeline health and time-to-fill.

HR Operations & Employee Support

• Serve as a primary point of contact for employee and manager HR inquiries.
• Support onboarding and offboarding processes to ensure a seamless employee experience.
• Maintain accurate HRIS records and assist with audits, reporting, and compliance.
• Provide guidance on HR policies, performance management, and employee relations.
• Assist with immigration processes (H-1B, OPT, CPT, TN, green card) in coordination with legal counsel, tracking deadlines, and maintaining compliance documentation.
• Support payroll troubleshooting and respond to basic benefits questions.

Qualifications

• Bachelor’s degree in Human Resources, Business Administration, or related field.
• 5+ years of HR or recruiting operations experience, with strong coordination and communication skills.
• Experience with HRIS (e.g., UKG, ADP) and ATS systems (e.g., Lever, Ashby).
• Familiarity with U.S. immigration processes preferred.
• Strong attention to detail, organization, and ability to handle sensitive information professionally.
• Excellent interpersonal skills and ability to partner effectively across HR, hiring managers, and employees.

Seniority level

• Mid-Senior level

Employment type

• Full-time

Job function

• Human Resources
• Manufacturing