HR Operations Generalist

Vaco; Town of Niskayuna (NY); Hybrid; USD 96,000 - 117,000; Full time

Job summary

Vaco is seeking an experienced HR Operations/Recruiter for a 6-month contract in Menlo Park, CA. The role blends hands-on HR operations with full-cycle recruiting support in a high-growth tech environment.

The position requires onsite four days per week, with one day of remote work, and offers a pay rate of $70-$85 per hour on a W-2 basis. Candidates must be authorized to work in the United States without sponsorship.

Qualifications

• 8+ years in HR Operations, People Operations, or recruiting with hands-on HR Ops.
• Experience with onboarding, HRIS data integrity, and employee records.
• Full-cycle recruiting support from intake to offer.
• Experience with ATS and HR systems.
• Strong organization and discretion with confidential info.

Responsibilities

• Coordinate employee lifecycle processes including onboarding and off-boarding.
• Maintain HRIS records and HR trackers with timely follow-up.
• Coordinate background checks and Day 1 readiness.
• Respond to employee questions and coordinate with HR/Payroll.
• Assist immigration coordination and compliance administration.
• Provide HR policy guidance and employee relations support.
• Maintain ATS records and recruiting reports.
• Coordinate compensation proposals and offers.

Skills

HR Operations

Organizational skills

Discretion & confidentiality

Communication

Full-cycle recruiting support

Tools

BambooHR

DocuSign

Background screening platforms

HRIS

ATS platforms

Job description

HR OPERATIONS / RECRUITER | 6-MONTH CONTRACT

Location: Menlo Park, CA

Work Arrangement: 4 days onsite / 1 day remote Engagement: Initial 6-month contract, potential for extension/conversion but not a guarantee.

Pay Rate: $70-$85/hour W-2, depending on experience. Rate is firm and cannot exceed the listed range.

CANDIDATE PROFILE

Hands-on HR Operations professional with experience supporting fast-moving, high-growth organizations and innovative technology environments. Strong HRIS, employee lifecycle, onboarding, and employee support experience required.

Startup, emerging technology, energy, or manufacturing experience strongly preferred.

IMPORTANT DETAILS -

-Candidates must be able to work onsite in Menlo Park four days per week.

-This is an initial six-month contract with the potential for extension and/or conversion to a permanent position based on business needs. Extension or conversion is not guaranteed.

- Applicants must be authorized to work in the United States without sponsorship. Employment sponsorship is not available now or in the future.

- No C2C arrangements or third-party submissions will be considered.

ROLE OVERVIEW

-We are seeking an experienced, hands-on HR Operations professional to support a confidential, high-growth organization operating in an innovative and rapidly evolving technology environment. -This is an HR Operations-first role for someone who thrives in a fast-paced startup environment, is comfortable with ambiguity and evolving priorities, and enjoys building structure while remaining deeply involved in day-to-day execution.

-The role will support a broad range of People Operations and employee lifecycle activities, including onboarding, employee changes, HRIS administration and data integrity, employee records, employee support, immigration coordination, compliance administration, and process improvement.

-In addition to HR Operations responsibilities, this person will provide full-cycle recruiting support as business needs require, including intake, sourcing, screening, interview coordination, candidate communication, offers, and closing.

-The ideal candidate is organized, service-oriented, detail-oriented, and discreet, with the ability to manage multiple priorities and work effectively with employees, hiring managers, vendors, and cross-functional partners.

CORE QUALIFICATIONS

• 8+ years of combined experience in HR Operations, People Operations, HR generalist support, and/or recruiting, with substantial hands-on HR Operations experience.
• Strong employee lifecycle experience, including onboarding, employee changes, transfers, documentation, recordkeeping, and offboarding.
• Hands-on HRIS experience, including employee data maintenance, data integrity, reporting, and tracking.
• Experience coordinating new-hire onboarding, including pre-employment documentation, background checks, HRIS setup, orientation scheduling, and Day 1 readiness.
• Experience supporting day-to-day employee questions and coordinating with appropriate HR and cross-functional partners.
• Prior full-cycle recruiting experience with the ability to support searches from intake through offer and onboarding.
• Experience with ATS platforms, candidate pipelines, interview feedback, recruiting tracking, and hiring reporting.
• Strong organization, judgment, attention to detail, follow-through, and discretion when handling confidential employee information.
• Ability to operate independently, manage competing priorities, and work effectively in a fast-moving environment.

PREFERRED EXPERIENCE

• Startup, high-growth, emerging technology, energy, or manufacturing environments.
• Employment-based immigration coordination and work authorization tracking.
• Form I-9 and employment eligibility processes.
• Employee relations support, policy interpretation, employee inquiries, or compliance-related documentation.
• BambooHR, DocuSign, background screening platforms, or comparable HR and recruiting systems.
• HR process improvement, workflow documentation, and reporting.
• Experience supporting multiple business functions within a dynamic or growing organization.

KEY RESPONSIBILITIES

• Coordinate employee lifecycle processes, including onboarding, employee changes, transfers, offboarding, documentation, and stakeholder notifications.
• Maintain accurate HRIS records, employee files, and HR trackers; support reporting and timely follow-up on outstanding actions.
• Coordinate new-hire onboarding, including background checks, pre-employment documentation, HRIS setup, orientation scheduling, and Day 1 readiness.
• Respond to day-to-day employee questions and coordinate with HR, Payroll, benefits, and other partners as appropriate.
• Support employment-based immigration coordination, work authorization tracking, Form I-9 processes, and routine HR compliance administration.
• Assist with policy communications, employee documentation, HR process guidance, and employee relations support.
• Identify opportunities to improve onboarding, HRIS, reporting, and employee-support workflows. - Provide full-cycle recruiting support as needed, including intake, sourcing, screening, interview coordination, candidate communication, offers, and closing.
• Maintain accurate ATS records, candidate pipelines, recruiting trackers, interview feedback, and hiring reports.
• Coordinate compensation proposals, approvals, offer documentation, and hiring workflows.

WHAT SUCCESS LOOKS LIKE

Success in this role means personally owning the details of day-to-day HR Operations while helping create structure and scalable processes within a fast-moving, high-growth environment. The right person can move seamlessly between employee lifecycle administration, HRIS, onboarding, employee support, compliance-related work, process improvement, and recruiting while maintaining accuracy, discretion, and a strong employee experience.

By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions.