Budget Analyst (DOH/PHD #10993)

New Mexico Department of Justice; Santa Fe (NM); On-site; USD 42,000 - 66,000; Full time

Job summary

New Mexico Department of Health is seeking an Administrative Finance Support Specialist to enhance division financial functions. You will handle daily deposits, journal entries, accounts receivable/payable, and payroll reconciliations while supporting monthly closing activities.

Ideal candidates bring an associate degree in accounting or related field and 2 years’ experience in budgeting, financial document prep, and government accounting. Proficiency in Excel and SHARE HCM is expected.

Qualifications

• Associate Degree in Accounting, Finance, Business Administration, or related field and two (2) years of experience in budget preparation, financial document preparation and management, policy/program analysis, budget monitoring, governmental accounting, and/or federal grant reporting.
• Knowledge of state procurement and federal regulations related to purchasing.
• Proficient in processing deposits and maintaining financial records.
• Experience reviewing, auditing, submitting, and tracking payroll corrections.

Responsibilities

• Process deposits, daily cash receipts, and accounts receivable with accuracy.
• Prepare correcting journal entries and assist in general ledger reconciliations.
• Support annual budget requests and monitor operating budgets.
• Liaise with Budget Director, Fiscal Finance Officer, and other bureaus on financial issuances.

Skills

Analytical skills

Communication skills

Organizational skills

Payroll reconciliation

Budget monitoring

Education

Associate Degree in Accounting, Finance, Business Administration, or related field

Tools

Excel

SHARE HCM

Job description

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For more Job Requirements & Classification Description:

INTERVIEWS ARE ANTICIPATED TO BE CONDUCTED WITHIN TWO WEEKS OF CLOSING DATE. Department of Health P002 Program Support, Finance & Budget.

Why does the job exist?

This position is to provide administrative support for division financial functions, including daily deposits, journal entries, accounts receivable, accounts payable, payroll reconciliations and assist monthly trial balance reconciliations.

How does it get done?

This position will ensure accuracy, completeness and timeliness of Cash Receipts, Deposits and Accounts Receivable. Prepare correcting journal entries for balance sheet accounts and submit to ASD Financial Accounting Bureau for posting. This position will assist in grant reconciliations, general ledger trial balance reconciliations on a monthly basis as required by ASD Financial Accounting Bureau. Assist the Budget Director and the Fiscal Finance Officer with preparation of the annual budget request and implementation and maintenance of the operating budget. Serve as liaison to other PHD/Bureaus and ensure that each Program Area staff are apprised of issuances affecting their budget and finance.

Who are the customers?

Public Health Division - Bureaus/Regions

Ideal Candidate

• Proficient in processing deposits using desk top deposit process.
• Knowledge with SHARE in the areas of the purchasing, grants, commitment control, and reporting tools and queries for SHARE HCM and Financial.
• Knowledge of and experience following State procurement, and federal regulation related to purchasing.
• Basic knowledge in reviewing, auditing, submitting, and tracking all payroll errors and correcting journal entries.
• Proficient in excel spreadsheets, to include pivot tables.
• Strong organizational and communication skills

Associate Degree in Accounting, Finance, Business Administration, or related field and two (2) years of experience performing budget preparation, financial document preparation and management, policy/program analysis, budget monitoring, governmental accounting, and/or federal grant reporting. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling four (4) years may substitute for the required education and experience.

Employment Requirements

Must possess and maintain a valid New Mexico Driver's License

Working Conditions

Work is performed in an office setting with exposure to visual/video display terminal (VDT) and extensive personal computer and phone usage. Some sitting, standing, bending and reaching.

Bargaining Unit Position

This position is covered by a collective bargaining agreement and all terms/conditions of that agreement apply and must be adhered to.