Senior Proposals Lead | Global Bid Management

Electronic Toll Collection (Pty) Ltd; Duluth (MN); On-site; USD 120,000 - 150,000; Full time

Benefits offered by this job

Unlimited paid time off

11 paid holidays

401(k)

No-cost medical insurance for employee

Job summary

Kapsch TrafficCom is seeking a Proposal Manager to oversee the full lifecycle of proposal development from RFP release to submission. You will coordinate cross-functional teams, manage schedules, ensure compliance, and deliver high-quality responses driving organizational growth.

Ideal candidates have 5+ years in proposal management, strong writing and presentation skills, and experience with government tenders and procurement processes.

Qualifications

• Bachelor’s degree in Business, Communications, Marketing, or related field.
• 5+ years of experience in proposal management, bid management, or proposal coordination within a relevant industry.
• Experience managing multiple proposals simultaneously in a fast-paced, deadline-driven environment.
• Experience supporting State and Local Government tenders, RFPs, and procurement processes.
• Knowledge of structured proposal development methodologies; strong project management and organizational skills.
• Excellent written, verbal, editing, and presentation skills.

Responsibilities

• Analyze RFP requirements and make proposal process and content recommendations.
• Provide guidance to writers, organizational leads, and proposal team members.
• Define proposal style conventions in accordance with standards; approve templates and graphics.
• Develop and maintain proposal schedules and compliant outlines.
• Consolidate RFP questions and facilitate internal review and approval.
• Lead proposal kick-off meetings and color reviews.
• Ensure full compliance with RFP requirements throughout the lifecycle.
• Coordinate reviews with Legal, Contracts, Insurance, and other stakeholders.
• Ensure all required forms and documentation are completed by personnel.
• Prepare review packages and guide contributors and reviewers.
• Maintain and manage the proposal collaboration workspace.
• Coordinate and support graphics development and production activities.
• Review proposal content for quality, consistency, and compliance.
• Ensure timely production and coordinate final delivery and submission plans.
• Lead final book check reviews.
• Communicate proposal status clearly and escalate when needed.
• Track and confirm successful proposal delivery and submission.
• Support the preparation and coordination of oral presentations.

Skills

Proposal management

RFP coordination

Cross-functional leadership

Stakeholder management

Content development

SharePoint

Education

Bachelor’s degree in Business/Communications/Marketing or related field

Tools

SharePoint

Content libraries

Job description

Kapsch TrafficCom is seeking a Proposal Manager to oversee the full lifecycle of proposal development from RFP release to submission. You will coordinate cross-functional teams, manage schedules, ensure compliance, and deliver high-quality responses driving organizational growth.

Ideal candidates have 5+ years in proposal management, strong writing and presentation skills, and experience with government tenders and procurement processes.