Senior Proposal Manager

Kapsch TrafficCom AG; Austin (TX); On-site; USD 85,000 - 125,000; Full time

Job summary

Kapsch TrafficCom AG is seeking a Proposal Manager to oversee the full lifecycle of proposal development, coordinating cross-functional teams to produce compelling responses that align with customer requirements. The role partners with sales, pricing, legal, and leadership to drive winning submissions.

Responsibilities include managing schedules, ensuring compliance, coordinating reviews with Legal and Contracts, and leading kickoff and status meetings to deliver high-quality proposals on time.

Qualifications

• Bachelor’s degree or equivalent professional experience in business, communications, marketing, or related field.
• 5+ years of experience in proposal management, bid management, or proposal coordination.
• Experience handling multiple proposals in a fast-paced environment.
• Experience supporting State and Local Government tenders, RFPs, and procurement processes.
• Strong project management, planning, and organizational skills.
• Excellent written, verbal, editing, and presentation skills.
• Ability to translate complex technical information into clear customer-focused content.

Responsibilities

• Analyze RFP requirements and provide proposal process recommendations.
• Coordinate writers, leads, and proposal team members.
• Define proposal style conventions and approve templates and graphics.

Skills

Proposal management

Bid management

Project management

Editing/presentation

Customer-facing communication

Education

Bachelor’s degree or equivalent experience

Tools

SharePoint

Microsoft Office Suite

Job description

Kapsch is one of Austria's most successful global technology companies. With its comprehensive ITS (Intelligent Transportation Systems) portfolio, Kapsch is actively addressing the challenges of the present and the future with intelligent mobility solutions in a wide range of application areas. As a family-owned company founded in 1892 and headquartered in Vienna, Kapsch can look back on 130 years of experience with the future. To learn more about our solutions and innovations, visit our website here.

The Proposal Manager oversees the full lifecycle of proposal development from initial RFP release through final submission. This role coordinates cross functional teams, manages schedules and compliance, and ensures that all proposal deliverables are high quality, compelling, and fully aligned with customer requirements. The Proposal Manager partners closely with sales, solution consultants, pricing, legal, and leadership teams to produce winning responses that support organizational growth.

How You'll Make an Impact

• Analyze RFP requirements and make proposal process and content recommendations.
• Provide guidance to writers, organizational leads, and proposal team members.
• Define proposal style conventions in accordance with proposal center standards and RFP requirements; approve templates, covers, spines, tabs, labels, and associated graphics.
• Develop and maintain proposal schedules and compliant outlines.
• Consolidate RFP questions and facilitate internal review and approval prior to submission.
• Lead proposal kick-off meetings, status meetings, and color reviews.
• Ensure full compliance with RFP requirements throughout the proposal lifecycle.
• Coordinate reviews with Legal, Contracts, Insurance, and other required stakeholders.
• Ensure all required forms and documentation are completed by the appropriate personnel.
• Prepare review packages and provide guidance to contributors and reviewers.
• Maintain and manage the proposal collaboration workspace.
• Coordinate and support graphics development and production activities.
• Review proposal content for quality, consistency, and compliance.
• Ensure timely production and coordinate final delivery and submission plans.
• Lead final book check reviews.
• Communicate proposal status clearly and elevate risks or concerns to senior leadership when necessary.
• Track and confirm successful proposal delivery and submission.
• Support the preparation and coordination of oral presentations.

What Makes You a Great Fit

• Bachelor’s degree in Business, Communications, Marketing, or a related field, or equivalent professional experience.
• 5+ years of experience in proposal management, bid management, or proposal coordination within a relevant industry.
• Experience managing multiple proposals simultaneously in a fast-paced, deadline-driven environment.
• Experience supporting State and Local Government tenders, RFPs, and procurement processes.
• Knowledge of structured proposal development methodologies. Strong project management, planning, and organizational skills.
• Excellent written, verbal, editing, and presentation skills.
• Ability to interpret complex technical information and translate it into clear, customer-focused content.
• Experience leading large, strategic, or highly technical proposals. Familiarity with government contracting requirements, procurement processes, and formal tender responses.
• Proficiency with Microsoft Office Suite and proposal management tools such as SharePoint and content libraries.

What We Offer

• The opportunity to solve complex problems that improve the daily lives of people around the world.
• Career growth, stability, and the opportunity to develop within a global organization.
• A full benefits package, including unlimited paid time off, 11 paid holidays, 401(k), a no-cost medical insurance option for employees and eligible dependents, and an FSA option.

Take the next step in your career with Kapsch.

A Note on How We Use AI

We believe hiring is a human decision. AI supports some of the operational side of our process (things like interview scheduling and coordination), but every step that matters is handled by a person. Your application will be read, your interviews will be conducted, and your offer will be made by humans who are genuinely invested in getting it right.

Applicants must have working rights in the United States and pass a background check.

Kapsch is committed to providing reasonable accommodations to qualified individuals with disabilities throughout the recruitment process. If you need assistance or an accommodation due to a disability, please contact our TA team. Kapsch TrafficCom is an Equal Opportunity Employer and is committed to creating an inclusive workplace. We consider all qualified applicants for employment without regard to any legally protected characteristic under applicable federal, state, or local law. Kapsch TrafficCom is a drug-free workplace.