Senior Proposal Manager

Kapsch Group; Austin (TX); On-site; USD 120,000 - 150,000; Full time

Benefits offered by this job

Competitive pay

Full benefits

Job summary

Kapsch TrafficCom in Austin, Texas, is seeking an experienced Proposal Manager to oversee the full lifecycle of proposal development from RFP release to final submission. You will coordinate cross-functional teams, manage schedules, and ensure high-quality, compliant responses aligned with customer requirements.

The role emphasizes guidance to writers, clear communication, and strong project management in a fast-paced environment. Competitive compensation and full benefits are offered.

Qualifications

• Bachelor’s degree or equivalent professional experience.
• 5+ years of experience in proposal management, bid management, or proposal coordination.
• Experience managing multiple proposals in a fast-paced, deadline-driven environment.
• Experience supporting State and Local Government tenders, RFPs, and procurement processes.
• Proficiency with proposal management tools and Microsoft Office Suite.

Responsibilities

• Analyze RFP requirements and develop proposal content and process recommendations.
• Guide writers, organizational leads, and proposal team members throughout the lifecycle.
• Define proposal style conventions, templates, covers, tabs, and graphics.
• Develop and maintain proposal schedules and compliant outlines.
• Coordinate reviews with Legal, Contracts, and other stakeholders.
• Lead kickoff and status meetings, and color reviews for proposals.
• Ensure compliance with RFP requirements and timely submission.

Skills

Proposal management

Project management

Communication

Writing/editing

Business acumen

Education

Bachelor's degree in Business, Communications, Marketing, or related field

Tools

Microsoft Office

SharePoint

Content libraries

Job description

Kapsch is one of Austria's most successful global technology companies. With its comprehensive ITS (Intelligent Transportation Systems) portfolio, Kapsch is actively addressing the challenges of the present and the future with intelligent mobility solutions in a wide range of application areas. As a family-owned company founded in 1892 and headquartered in Vienna, Kapsch can look back on 130 years of experience with the future. To learn more about our solutions and innovations, visit our website here.

The Proposal Manager oversees the full lifecycle of proposal development from initial RFP release through final submission. This role coordinates cross functional teams, manages schedules and compliance, and ensures that all proposal deliverables are high quality, compelling, and fully aligned with customer requirements. The Proposal Manager partners closely with sales, solution consultants, pricing, legal, and leadership teams to produce winning responses that support organizational growth.

How You’ll Make An Impact

• Analyze RFP requirements and make proposal process and content recommendations.
• Provide guidance to writers, organizational leads, and proposal team members.
• Define proposal style conventions in accordance with proposal center standards and RFP requirements; approve templates, covers, spines, tabs, labels, and associated graphics.
• Develop and maintain proposal schedules and compliant outlines.
• Consolidate RFP questions and facilitate internal review and approval prior to submission.
• Lead proposal kick-off meetings, status meetings, and color reviews.
• Ensure full compliance with RFP requirements throughout the proposal lifecycle.
• Coordinate reviews with Legal, Contracts, Insurance, and other required stakeholders.
• Ensure all required forms and documentation are completed by the appropriate personnel.
• Prepare review packages and provide guidance to contributors and reviewers.
• Maintain and manage the proposal collaboration workspace.
• Coordinate and support graphics development and production activities.
• Review proposal content for quality, consistency, and compliance.
• Ensure timely production and coordinate final delivery and submission plans.
• Lead final book check reviews.
• Communicate proposal status clearly and escal...
• Track and confirm successful proposal delivery and submission.
• Support the preparation and coordination of oral presentations.

What Makes You a Great Fit

• Bachelor’s degree in Business, Communications, Marketing, or a related field, or equivalent professional experience.
• 5+ years of experience in proposal management, bid management, or proposal coordination within a relevant industry.
• Experience managing multiple proposals simultaneously in a fast-paced, deadline-driven environment.
• Experience supporting State and Local Government tenders, RFPs, and procurement processes.
• Knowledge of structured proposal development methodologies. Strong project management, planning, and organizational skills.
• Excellent written, verbal, editing, and presentation skills.
• Ability to interpret complex technical information and translate it into clear, customer-focused content.
• Experience leading large, strategic, or highly technical proposals. Familiarity with government contracting requirements, procurement processes, and formal tender responses.
• Proficiency with Microsoft Office Suite and proposal management tools such as SharePoint and content libraries.

What We Offer

• The opportunity to solve complex problems that improve the daily lives of people around the world.
• Career growth, stability, and the opportunity to develop within a global organization.
• A competitive annual compensation range of $120-$150K, based on experience, skills, internal equity, and market data.
• A full benefits package, including unlimited paid time off, 11 paid holidays, 401(k), a no-cost medical insurance option for employees and eligible dependents, and an FSA option.

Note on How We Use AI

: We believe hiring is a human decision. AI supports some of the operational side of our process (things like interview scheduling and coordination), but every step that matters is handled by a person. Your application will be read, your interviews will be conducted, and your offer will be made by humans who are genuinely invested in getting it right.

Applicants must have working rights in the United States and pass a background check.

Kapsch is committed to providing reasonable accommodations to qualified individuals with disabilities throughout the recruitment process. If you need assistance or an accommodation due to a disability, please contact our TA team. Kapsch TrafficCom is an Equal Opportunity Employer and is committed to creating an inclusive workplace. We consider all qualified applicants for employment without regard to any legally protected characteristic under applicable federal, state, or local law.

Kapsch TrafficCom is a drug-free workplace.