Senior Proposal Coordinator and Editor

MANTECH; Herndon (VA); Hybrid; USD 90,000 - 120,000; Full time

Job summary

MANTECH in Herndon, VA seeks a Senior Proposal Coordinator and Editor who leads coordination, scheduling, and production for large proposals while ensuring content is grammatically correct and aligns with branding.

This hybrid role requires experience with government proposals, strong editing, and the ability to manage documents and team workflows in Teams, SharePoint, and Box. Willingness to work evenings or weekends as needed.

Qualifications

• Bachelor's degree required; 6+ years in proposal coordination and editing preferred.
• Experience with government proposals and interpreting RFP instructions.
• Familiarity with GPO, AP, and Chicago style guides; knowledge of agency-specific styles.
• Familiarity with document management systems (Teams, SharePoint, Google Drive).
• Ability to work independently on multiple tasks under strict deadlines; strong written and verbal communication.

Responsibilities

• Lead proposal planning, scheduling, and logistics for complex proposals.
• Read and interpret complex RFPs, amendments, and evaluation criteria.
• Edit proposals for grammar, punctuation, style, and clarity while preserving technical meaning.
• Maintain version control from draft to final production; manage Teams, SharePoint, and Box workspaces.
• Prepare administrative documents and slides; facilitate kickoff sessions and production meetings.
• Oversee production and delivery activities, including printing, tabs, assembly, and shipping.

Skills

Editing standards

Proposal coordination

Communication skills

Education

Bachelor's degree

APMP Certification

Tools

Teams

SharePoint

Google Drive

Job description

MANTECH seeks a motivated, career and customer-oriented Senior Proposal Coordinator and Editor to join our team in Herndon, VA.

This is a hybrid remote position with onsite support in Herndon VA on an as-needed basis.

The Senior Proposal Coordinator/Editor role is a hybrid of proposal coordination and editing. This is an experienced professional who leads coordination, scheduling, and logistical support, while taking responsibility for editing and production activities for large, complex proposals. The candidate ensures written content is grammatically correct and consistent while not altering its technical accuracy or meaning. Working with minimal supervision, the individual is responsible for preparing deliverables that meet production quality standards, comply with solicitation requirements, and adhere to MANTECH’s corporate branding standards.

Responsibilities Include But Are Not Limited To

• Leads proposal planning, scheduling, and logistics with minimal support, coordinating the Proposal Manager's meeting schedule, and assisting with the coordination of activities across other proposal support teams (Writers, Graphics, DTP, Editors, Production and SMEs).
• Reads and interprets complex RFPs and amendments to understand all instructions, evaluation criteria, and compliance requirements.
• Edits proposals and other written content for correct and consistent grammar, punctuation, spelling, terminology, style, and messaging, while collaborating with proposal teams to improve text quality and translate complex information into plain language appropriate for the intended audience.
• Ensures strict version-control procedures and maintains ownership of proposal working files from Gold Team through final production, while setting up and maintaining Teams, SharePoint, and Box workspaces (including accounts and file permissions).
• Prepares administrative proposal documents and slide decks (contact lists, calendars, kickoff, standups, and color teams), facilitates Graphics Kickoff Sessions, leads Production Meetings, and participates in Daily Standup Meetings.
• Oversee all production and delivery activities, leading production efforts for color reviews and final proposal submissions (printing, tabs, assembly, binders, packaging, labels, delivery receipts, etc.).
• Manages war room logistics, including equipment setup, loaner laptops, stocking supplies, catering needs, and expensing invoices. Coordinates with security and IT for high-side proposal system access, guest visits, and badging, ensuring all consultants and teammates are approved and briefed prior to accessing proprietary information.

Minimum Qualifications

• Bachelor's degree and a minimum of 6 years of related proposal coordination experience and a minimum of 6 years of proposal editing experience.
• Experience with Government proposals and the ability to analyze solicitation requirements that impact editing, formatting and production.
• Proficient in and able to apply GPO, AP, and Chicago style guides, as well as style guides used by various Government agencies and internal customers.
• Familiarity with document management systems (e.g., Teams, SharePoint, Google Drive).
• Ability to work independently with minimal supervision while managing multiple, complex tasks and projects, working quickly, accurately, and efficiently under strict deadlines.
• Excellent verbal and written communication skills, with a positive, proactive approach and the ability to explain complex issues across leadership levels.
• Willingness to work evenings or weekends as required to meet proposal deadlines.

Preferred Qualifications

• Experience working in classified environments.
• Lead in the development and governance of enterprise templates and style guides.
• Experience with APMP best practices or APMP Certification(s).

Clearance Requirements

• U.S. Citizen with the ability to obtain/maintain a Secret Clearance

Physical Requirements

• The person in this position must be able to remain in a stationary position 50% of the time.
• Occasionally move about inside the office to access file cabinets, office machinery, or to communicate with co-workers, management, and customers, via email, phone, and or virtual communication, which may involve delivering presentations.