Senior Proposal & Contract Administrator

M.C. Dean, Inc.; Virginia; On-site; USD 23,000 - 29,000; Full time

Benefits offered by this job

Medical, dental, vision insurance

401k Retirement Plan

Paid time off

Tuition reimbursement

Paid maternity leave

Job summary

M.C. Dean, Inc. is seeking a Proposal/Contracts Specialist in the Tysons area to support program management, prepare proposal responses, and maintain contract documentation.

The role focuses on compliance with federal and commercial terms and requires strong writing, organization, and leadership abilities. The successful candidate will manage multiple documents, coordinate meetings, and produce briefs, templates, and executive summaries while ensuring accurate reporting and timely deliverables.

Qualifications

• Minimum of high school diploma with two years of experience, or combination of equivalent experience and training.
• Experience in professional writing, editing, and document production required.
• Excellent organizational skills and ability to work well under stress, despite numerous interruptions.
• Accuracy and attention to detail.
• Ability to work independently and resolve practical problems.
• Must be an effective leader with excellent written and oral communication skills.
• Ability to deal effectively and tactfully with a wide variety of individuals in person, via telephone and in writing.
• Must have strong multitasking skills.
• Must have strong computer skills in word processing, spreadsheets, databases, and interaction with customer portals and advanced knowledge of MS Office Suite.
• Experience authoring responses to statements of work, staffing plans, past performance sections, management plans, and executive summaries.

Responsibilities

• Work with Program Management on business and contractual matters, proposal responses, and reporting.
• Maintain proposal, project and contract documentation.
• Ensure compliance with contract requirements and perform other duties as assigned.
• Serve as focal point for issue resolution, including commercial and federal compliance and payments.
• Administer commercial and U.S. Federal contracts based on milestones and change orders.
• Develop and maintain tracking lists for proposal, deliverable, project and contract management.
• Ensure team compliance with project and contract requirements and schedule.
• Assist Program Manager in preparation of monthly and financial reports.
• Organize meetings and assist in preparation of briefs, plans, spreadsheets, and materials.
• Prepare documentation for employee permits, security, certification, and travel requests.
• Design, create, lay out, and produce technical documentation and presentations.
• Convey complex information to audiences with varying technical knowledge.
• Document and capture information from meetings and conversations.
• Research, analyze, and cite reference materials.
• Design templates and schedules for proposal and project documentation.
• Write, edit, and proofread contract materials to meet deadlines.
• Create graphics to enhance presentation of information.
• Coordinate documentation for prefab jobs including drawings, BOMs, RFIs, and change notices.
• Enter, update, and verify production, labor, and inventory data in ERP/MRP.

Skills

Professional writing

Organizational skills

Detail oriented

Independent worker

Leadership

Communication

Multitasking

MS Office Suite

Proposal responses

Education

High school diploma or equivalent

Tools

SharePoint

Visio

Project

Adobe Acrobat

Creative Suite

Job description

M.C. Dean, Inc. is seeking a Proposal/Contracts Specialist in the Tysons area to support program management, prepare proposal responses, and maintain contract documentation.

The role focuses on compliance with federal and commercial terms and requires strong writing, organization, and leadership abilities. The successful candidate will manage multiple documents, coordinate meetings, and produce briefs, templates, and executive summaries while ensuring accurate reporting and timely deliverables.