Senior Property Operations Specialist

Irvine Company Chicago; San Diego (CA); On-site; USD 41,000 - 53,000; Full time

Benefits offered by this job

Paid time off

401(k) matching

Health benefits

Job summary

Irvine Company Office Properties is seeking a Senior Associate to support the operations management team and ensure excellent customer service. You will handle accounting administration, billing, vendor contracts, and reporting to keep properties running smoothly.

Responsibilities include coordinating with service providers, processing move-ins/move-outs, CAM reconciliations, and assisting with tenant improvements, while contributing to marketing updates and events.

Qualifications

• Bachelor’s Degree (or equivalent experience).
• 2+ years of relevant work experience in property operations or administration.
• Valid California driver’s license; maintain continuous vehicle liability insurance as required by state law.

Responsibilities

• Resolve customer service calls and escalated requests, and create and distribute general notices as needed.
• Coordinate with engineering and service providers for timely, quality work and participate in property walks to ensure standards.
• Assist the Operations Manager with move-ins/move-outs, CAM reconciliations, and review/billing of customer lease profiles.
• Prepare and distribute customer billing, track accounts receivable/payable, and manage purchase orders.
• Ensure vendor contracts compliance and review and collect customer insurance certificates.
• Review financial reports, maintain databases and spreadsheets, and support events and special projects.
• Support Marketing updates and amenity management coordination.

Skills

Customer service

Accounting

Administrative tasks

Vendor management

Education

Bachelor’s Degree (or equivalent experience)

Job description

Irvine Company Office Properties is seeking a Senior Associate to support the operations management team and ensure excellent customer service. You will handle accounting administration, billing, vendor contracts, and reporting to keep properties running smoothly.

Responsibilities include coordinating with service providers, processing move-ins/move-outs, CAM reconciliations, and assisting with tenant improvements, while contributing to marketing updates and events.