Senior Property Maintenance & Vendor Coordinator

Remote; San Francisco (CA); Remote; USD 42,000 - 66,000; Full time

Job summary

A staffing agency is seeking an experienced Maintenance Coordinator for a residential property management client in Seminole, Florida, serving the Tampa Bay area. You will own the maintenance workflow, coordinate tenants, managers, and vendors, and ensure timely, cost-effective resolutions.

Responsibilities include work order triage, clear tenant communications, AppFolio system operations, vendor sourcing and onboarding, scheduling, and invoice auditing.

Qualifications

• Require excellent English communication, both written and spoken.
• Proven negotiation skills with vendors and contractors.
• Strong organizational and multi-tasking abilities.
• Experience managing maintenance workflows and vendor relationships.
• Ability to coordinate scheduling and communications with tenants and managers.

Responsibilities

• Work Order Management: triage, track, and complete maintenance requests.
• Tenant & Stakeholder Communication: explain timelines and steps with professionalism.
• AppFolio System Operations: maintain logs and documentation in real time.
• Vendor Negotiation & Cost Control: ensure fair pricing and clear scopes.
• Vendor Sourcing & Onboarding: build and vet a robust vendor network.
• Scheduling & Dispatching: coordinate access and contractor visits.
• Invoice & Quality Auditing: review completion reports and invoices.

Skills

English communication

Negotiation

Organization

Problem solving

Vendor management

Scheduling & dispatching

Tools

AppFolio

Job description

A staffing agency is seeking an experienced Maintenance Coordinator for a residential property management client in Seminole, Florida, serving the Tampa Bay area. You will own the maintenance workflow, coordinate tenants, managers, and vendors, and ensure timely, cost-effective resolutions.

Responsibilities include work order triage, clear tenant communications, AppFolio system operations, vendor sourcing and onboarding, scheduling, and invoice auditing.